Medical Records Specialist

Job Overview

Hourly Wage Estimate: $18.29 - $24.30 / hour.

Schedule:

Monday - Thursday; 9am to 3pm.

Location:

HCA Health

ONE Presbyterian St. Luke's, part of HCA Healthcare.

• Comprehensive medical coverage with prescription drug, behavioral health, telemedicine, Air Med transportation.
• Additional options including dental, vision, life, disability, FSA, supplemental health protection, auto and home insurance, identity theft protection, legal counseling, long‑term care coverage, moving assistance, pet insurance, and more.
• Free counseling services.
• 401(k) plan with 100% match on 3% to 9% of pay.
• Employee Stock Purchase Plan: 10% off HCA Healthcare stock.
• Family support: fertility & adoption benefits through Progyny.
• Referral services for child, elder & pet care, home & auto repair, event planning.
• Consumer discounts via Abenity.
• Retirement readiness, rollover assistance, preferred banking partnerships.
• Education assistance: tuition, student loan, certification support, dependent scholarships.
• Colleague recognition program.
• Time Away From Work Program: paid time off, paid family leave, disability coverage, leaves of absence.
• Employee Health Assistance Fund offering free coverage to full‑time & part‑time colleagues based on income.

Note:

Eligibility for benefits may vary by location.

As a Medical Records Specialist, you will assist the HIM Director by performing duties to support the management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working applicable worklists within 3M 360 Encompass, resolving unbilled accounts, and processing physician suspensions. You will serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

• Retrieve discharged medical records from various departments and reconcile them to ensure all records are accounted for.
• Facilitate retrieval, printing, storage, archival, and retention of documents that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).
• Assist with physician suspension process: evaluate suspensions, create recommended suspension list, send notice letters, make reminder calls.
• Prepare medical records and loose documents for scanning.
• Scan medical record documents.
• Index medical record documentation.
• Perform paper‑to‑PC screen quality control validation.
• Complete certification program and continuing education required by state law for birth certificate clerks.
• Interact with parents to collect birth information, provide guidance in completion of forms, and complete acknowledgment of paternity forms.
• Review patient medical records and other resources to obtain required birth information.

• High school diploma or GED preferred.
• Hospital or medical office experience preferred; previous experience handling patient health information, medical records imaging and/or medical records strongly preferred.
• May need to complete a state certification program for birth certificate processing (training and course fees provided).

Parallon provides full‑service revenue cycle management for HCA Healthcare, including scheduling, registration, insurance verification, billing, revenue integrity, collections, credentialing, health information management, customer service, payroll, and physician billing.

HCA Healthcare is recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute multiple times and spent an estimated $3.7 billion in 2023 on cost for charitable care and other uncompensated expenses.

We are an equal‑opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.