Contracts Administrative Assistant III - Forensics Services

About the Work Unit

Located within the Colorado Department of Human Services, the Office of Civil and Forensic Mental Health (OCFMH) is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public behavioral health system. OCFMH funds, supports and monitors numerous mental health and substance abuse community programs and providers. OCFMH also operates the Colorado Mental Health Hospitals at Fort Logan and Pueblo and the Forensic Services Division.

OCFMH executes the State’s federal responsibilities as the State Mental Health Authority and State Substance Abuse Authority for the purposes of administering federal mental health and substance abuse block grant funds.

The Forensic Services Division (FSDV) is responsible for six departments including Forensic Community Based Services (FCBS), Jail Based Evaluation and Restoration (J ), Outpatient Restoration (OPR), the Forensic Support Team (FST), the Court Services Department, and the Operations Department. The Operations Department directs the operational oversight for Forensic Services Division programs to include contracts management, data reconciliation and system management, budget oversight, operational workflow and training & development.

The Operations Department strives to manage systems and information in a way that allows the division to maintain timely and consistent service provision.

The Court Services is a statewide program with offices in Pueblo, Denver, and staff in various locales. It provides forensic evaluations for defendants involved with the criminal justice system. The evaluations are performed in various locations, including jails, the Colorado Mental Health Institutes, and in community locations, and are performed by psychologists and psychiatrists as mandated in CRS 16-8.5. This work unit manages incoming court orders from throughout the State of Colorado.

Court Services works in conjunction with the Colorado Mental Health Hospitals at Pueblo (CMHHIP), Fort Logan (CMHHIFL), and the jail-based restoration program to monitor and address referrals for inpatient evaluation and treatment. Court Services also monitors, coordinates, and completes outpatient and jail evaluations statewide.

This position reports to the Operations Director and supports contracted services provided to the Forensic Services Department. Our staff are required to maintain updated skills, knowledge, abilities, and competencies necessary to the position through continuing education, clinical supervision, literature review, and discipline and team development. This position may require to travel throughout Colorado to meet the needs of the department.

This position is open to current residents of Colorado only.

Weekly Hybrid Working Arrangements

Minimum 2 days In Office at campus and Maximum 3 days Remote Work

Work arrangements are subject to change at any time.

• Supports the Operations Director and contracted staff in a timely and effective manner, ensuring all documentation is appropriately managed and stored.
• Under the direction of their supervisor, this role coordinates services, billing, and contracts necessary for the functioning of Forensic Services.
• Answers communications and directs inquiries for the work unit.
• Also schedules and transcribes minutes for department meetings, manage the program manager’s calendar, and field and schedule requests for meetings.
• It creates and manages data tracking processes to ensure the Directors have access to audited materials for services provided by the division.
• Additionally, generates and emails ITP tracker reports in compliance with current operational policy and procedure for contractors.

• Submits payment requests to accounting services in a timely manner and ensures all documentation is provided by the contract evaluators with all required signatures and supporting documentation.
• Handles inquiries related to contracted services received by the Department and remains knowledgeable about the policy and requirements…