Systems Accountant

Summary

The System's Accountant serves as a functional and technical accounting expert for MSU Denver's financial systems, with primary responsibility for ensuring the integrity, accuracy, and effectiveness of financial data within Workday and related systems. This role bridges accounting operations and system configuration by supporting financial processes, testing system enhancements, maintaining internal controls, and providing reporting and reconciliation support across the University.

The System's Accountant plays a key role in system governance, process improvement, and ensuring compliance with GASB standards, University policy, and state and federal requirements.

Duties/Responsibilities

Financial Systems Administration and Support (40%)

• Responsible for successful system integrations into and out of Workday Finance including but not limited to: the bank, payroll, accounts payable, Cashnet, CORE, and accounts receivable on a daily, monthly and annual basis. This includes, in part, reconciling, identifying and resolving any integration errors as they occur, running analytical reports to identify discrepancies, and completing the year end reconciliation of accounts receivable balances to the financial statements, which is audited.
• Ensures all operational and manual journals are posted timely and not in error status, which includes actively looking for and resolving such errors.
• Resolves any Workday Finance system errors or inefficiencies including but not limited to process mapping, posting rule sets, and other non-feed issues.
• Creating, modifying, and closing financial worktags within the Workday ERP system ensuring consistency in structure, use and reportability. This includes leading campus departments in such goals.
• Lead system testing, validation, and deployment for Workday releases, patches, and new functionality related to Workday Finance in collaboration with OTC, ITS and other functional partners.
• Cross functional liaison for integrations tied to the implementation of the Workday Student Information System (SIS) as it relates to the finance module. Coordinating with other areas on campus and ensuring accurate and timely financial information as it feeds from the student side.
• Oversees the setup and maintenance of storefronts in collaboration with the Cashiering and Bursar's Offices and ensures that it feeds over correctly into Workday.
• Serves as the subject matter expert on Artificial Intelligence (AI) and how it is leveraged in the OTC by keeping up to date with new functionality and working with the OTC and campus departments to implement AI in a meaningful way.
• Run and verify settlements in Workday for all University payments and print related checks.

2. Journal Entries & AR 10%

• Process all overhead allocations monthly ensuring their accuracy and timeliness.
• Review worktag usage for correct combinations ensuring accuracy before feeding to CORE.
• Process entries to clear balances in worktags that are intended to be closed.
• Miscellaneous journal entries as needed to record integration and feed corrections and other entries assigned by their supervisor.

3. Support Fund Accountant (20%)

Backs up and assists the fund accountant as needed for the following duties :

• Quarterly internal revenue and expense elimination entries, records negative AR in the non-contract auxiliary funds and unapplied payments, and reconciles all prepaid expenses and deferred revenue.
• Revenue & Billing Management for non-student AR invoicing and the recording and reconciliation of these accounts. To maintain separation of duties, this position will coordinate with other settlement specialists and the students to ensure that settlements and deposits are covered by someone other than the Systems Accountant on days that the System Accountant is covering this duty.
• Auxiliary & Agency management through expense transfers, auditing worktags for accuracy, and performing analytical reviews of agency balances and department data.
• Creating, setting up, monitoring, closing, and the reconciliation of the travel abroad auxiliaries, including coordinating related refund information.
• Calculate and issue…