Associate Vice President – Lease Administration Manager

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self‑Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee‑focused programming, we are committed to fostering a welcoming and inclusive work environment where high‑performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Reporting to the Principal – Property Controller, this position will be responsible for lease administration for the operating real‑estate portfolio within Ares. We are looking for a detail oriented, focused and team‑oriented professional to manage lease administration within the Property Accounting Department.

Summary Of Duties

• Review all executed lease agreements and ensure that critical financial and operational terms are abstracted into Yardi in an accurate and timely manner in accordance with our policies and procedures.

• Coordinate review and approval of lease abstract with the Property Accounting and Asset Management teams.

• Serve as an information resource by utilizing Yardi for tracking new and expiring leases, providing regular and frequent status reports to all relevant parties, and ensuring timely processing and execution of key documents and internal processes.

• Build rapport with Asset Management and Property Management teams by effectively communicating the lease entry and management process with both parties.

• Work with Asset Management and Property Management teams to document lease commencement and termination dates of tenants and update as necessary in Yardi.

• Attend and participate in regular meetings with Asset Management, Property Management, and accounting teams to receive updates on lease commencements, vacates and terminations.

• Work with Property Accounting teams to ensure revenue is recognized in accordance with GAAP.

• Provide guidance on operating expense reimbursement clauses of lease agreements in preparation of annual CAM reconciliations.

• Manage gross sales and percentage rent reports from tenants, including entry into and reporting from Yardi.

• Assist reporting team by providing timely and accurate leasing metrics as requested.

• Manage letters of credit held as collateral for tenant security deposits.

Required Knowledge, Skills & Abilities

This position requires bachelor’s degree in an applicable field of study from an accredited university and at least three years of applicable finance, legal and/or accounting experience, including a demonstrated ability to interpret complex legal agreements. The ideal candidate will be a detail oriented individual with strong organizational, administrative and communication skills. The ability to multi‑task, meet deadlines and complete collaborative projects is critical.

Previous experience with Yardi is preferred.

Compensation

The anticipated base salary range for this position is $90,000 - $110,000. Total compensation may also include a discretionary performance‑based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.

Ares also offers robust benefits including comprehensive medical/Rx, dental and vision plans; 401(k) program with company match; flexible savings accounts (FSA); healthcare savings accounts (HSA) with company contribution; basic and voluntary life insurance; long‑term disability (LTD) and short‑term disability (STD) insurance; employee assistance program (EAP); commuter benefits for parking and transit.

Ares offers a number of additional benefits including access to a world‑class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set Final date to receive applications for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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