Accounting Associate

Looking to contribute to a mission-driven company? At the American Water Works Association
, you’ll find purpose, great culture, collaborative colleagues, great benefits, and interesting work. Our mission is providing solutions to effectively manage water, the world’s most vital resource.

We are seeking an Accounting Associate to join our Finance department.

Provide general accounting and finance support in accounts payable, company registration and filings, inventory, financial reporting, audit and financial analysis. Assist with the coordination of AWWA internal meetings, external Finance Committee and Audit Committee meetings along with the preparation of presentation materials for distribution. Execute daily processes and controls accurately and in a timely manner; ensure adherence to Company policies.

• Oversee, reconcile, and/or maintain Accounts Payable records; process vendor bills, employee expense reimbursements, travel advances, and manual check requests according to department standards and approval procedures; produce and ensure checks are issued on time; prepare related reports.
  • Set up new vendors/payees as needed.
  • Follow up on aged accounts payable and on outstanding checks.
• Provide general accounting and finance support. Calculate monthly nonstandard customer payments and quarterly author royalty payments.
  • Run banking reports and prepare daily cash position schedules
  • Assist with inventory cycle counts.
  • Prepare audit work papers as required.
  • Maintenance and filing of all company registration and compliance documents such as state periodic reports, state fundraising registration, certificate of good standing, state domestic corporation annual filings, and annual exempt property tax reports.
  • Generate standard financial reports for team reconciliation and distribution to AWWA staff.
• Provide support and serve as a backup to the Procurement Analyst, including processing purchase requests, coordinating with suppliers during absences or high-demand times, order tracking and inventory management.
• Coordinate meeting logistics for the AWWA Finance, and Audit committee meetings; assist in the preparation and organization of meeting notebooks.
• Assist in the preparation and organization of financial materials for AWWA Executive Committee and Board of Director notebooks.
• Prepare and file IRS Form 1099s in compliance with IRS regulations. Assist with annual audit including preparation of work papers.
• Perform other administrative duties to support AWWA’s Chief Financial Officer, including but not limited to:
  • Coordinate and manage the ordering and purchasing of food and beverages for meetings and events, ensuring timely delivery, consideration of dietary preferences and budget restrictions.
  • Schedule and organize meetings, including booking conference rooms and sending invitations.
  • Arrange and book travel accommodations, including flights, hotels and local transportation in compliance with AWWA’s travel policy.
• Prepare and file IRS Form 1099s in compliance with IRS regulations. Assist with annual audit including preparation of work papers.
• Overall accounting: help with G/L account reconciliation and month-end closing, other ad hoc projects.
• Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position.
• Perform other duties and responsibilities as assigned, including but not limited to:
  • Work overtime with little or no notice as needed.
  • Attend meetings, phone conferences, and trainings as needed
  • Know, understand, and follow employee guidelines, employment policies and department or company procedures.

Associate degree or equivalent full-charge bookkeeper experience preferred

• Minimum of two (2) years’ experience in accounting preferred
  • Demonstrated knowledge of GAAP required.
  • Experience in non-profit accounting preferred.
  • Familiarity of ERP systems and reporting;
    Net Suite preferred
• Minimum of three (3) years’ accounts payable experience preferred including experience with 1099 preparation.
• Intermediate to advanced knowledge in MS Word, Excel, PowerPoint, and…