Freight Innovation - Senior Executive Assistant

Overview

Strategic right hand bringing structure, clarity, and momentum to a fast-moving CEO.

Full-time, remote | US Mountain Time overlap | $2500 - $3,000 per month

We are assisting Steve, the CEO of Freight Innovation. They’re building what’s next in freight and logistics, and move fast. Ideas are constant, priorities evolve quickly, and momentum matters. To keep pace, Steve is looking for an exceptional partner who can operate at a high level and help turn vision into execution. If he’s the spark, you’re the engine - the organizer, stabilizer, and finisher who brings structure to big ideas and ensures nothing important drops.

This isn’t a traditional support role. You’ll function as an extension of his thinking: anticipating needs, creating order, and building systems that allow him to stay focused on strategy, growth, and relationships. You won’t just manage a calendar or inbox. You’ll help translate ideas into action, improve processes, and build the operational rails that keep the business moving forward predictably and efficiently.

If you thrive in fast-moving environments, enjoy bringing clarity to controlled chaos, and take pride in finishing what others start, you’ll feel right at home here.

We are looking for an exceptional Senior Executive Assistant
, someone highly intelligent and supremely organized who thrives amidst complexity and possesses an unwavering commitment to excellence.

This is not a role for the faint of heart; it demands a proactive, strategic thinker capable of anticipating needs, streamlining processes, and providing comprehensive support in a dynamic, high-pressure environment.

• Assume meticulous control over the CEO’s calendar, inbox, and task management, proactively anticipating conflicts and ensuring optimal efficiency.
• Diligently prepare the CEO for engagements by curating essential materials, providing critical context, and drafting strategic follow-up actions.
• Craft internal and external communications with clarity, precision, and professionalism, reflecting the CEO's voice and upholding the company's brand.
• Expertly manage and optimize CRM tools, such as Hub Spot, to ensure accurate sales pipeline tracking and seamless follow-up execution.
• Collaborate with the operations team to refine sales processes, identify areas for improvement, and maximize overall efficiency.
• Maintain comprehensive, meticulously organized notes to ensure continuity with key clients and partners, fostering strong relationships and facilitating strategic decision-making.

The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ahead.

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• 5+ years of experience as an Executive Assistant, with a demonstrated track record of supporting C-level executives in demanding environments.
• Unquestionable experience in proven robust organizational skills as well as intelligence.
• Proven ability to thrive under pressure, managing multiple priorities with unwavering focus and attention to detail.
• Impeccable written communication skills, with the ability to craft compelling and persuasive content for diverse audiences.
• A deep understanding of sales processes and pipeline management, with expertise in leveraging CRM tools like Hub Spot to drive revenue growth.
• Demonstrated ability to structure communication and workflows around executive priorities, aligning all activities with strategic objectives.
• A strong business acumen, with the ability to quickly grasp complex concepts and contribute meaningfully to strategic discussions.

• Advanced proficiency in CRM platforms with sales pipelines, such as Hub Spot, including experience with automation and reporting.
• Proven ability to collaborate effectively with operations teams to drive cross-functional communication and process improvement.
• Expertise in leveraging AI tools to enhance communication, summarize meetings, and streamline tasks, maximizing efficiency and productivity.
• Exceptional ability to support high-pressure personalities while reinforcing focus,…