Systems, and Inventory Supervisor

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Are you a highly organized and analytical individual with a knack for managing complex processes and ensuring smooth operations? As our Contract, Systems, and Inventory Supervisor, you will play a vital role in supporting our project success by overseeing crucial aspects of project accounting, ERP system administration, security and alarm system management, and inventory control. This is a multifaceted position that requires meticulous attention to detail, strong problem-solving abilities, and excellent communication skills.

You will be a key contributor to maintaining accuracy, efficiency, and compliance across various critical functions within our organization. These responsibilities are not all inclusive and are subject to change.

ERP System Administration

• Administer our ERP systems (including Tylernet and D-Tools), ensuring data accuracy and integrity of our operational processes.
• Provide essential technical support and training to team members, proactively troubleshoot issues, and escalate complex problems effectively.

Inventory Management

• Promote, teach, and enforce our inventory policies and procedures across all locations, ensuring consistent adherence.
• Take ownership of the physical inventory process by preparing relevant reports and evaluating and processing inventory adjustments.
• Process returns to suppliers (RMAs), ensuring they are accurately recorded and accounted for.

Project Accounting

• Identify and obtain the permits and licences from local authorities having jurisdiction and regulatory bodies for seamless project implementation.
• Manage contractor registrations across multiple jurisdictions, handling crucial documentation such as insurance certificates and licenses.
• Maintain a database for electrician apprentices and submit the required reports.
• Gather all the necessary information needed to set up new projects in our ERP systems.
• Support projects throughout the entire life cycle by creating status reports, documenting meeting notes, and managing resources
• Collaborate with project team members to gather requirements, schedule meetings, and ensure clear communication.
• Accurately generate and send invoices to customers through various channels.
• Develop and distribute project status reports to internal management and client project teams.
• Participate in identifying project risks and issues, proactively tracking progress to ensure project goals (e.g., deadline, scope, and quality) are met.
• Serve as a responsive and knowledgeable point of contact for inquiries from clients, sales and project management teams.

Security and Alarm Systems Administration

• Set up customer accounts in our ERP and the security vendor’s platform with accuracy and efficiency.
• Secure the necessary licenses and process the required fees for security systems.
• Support the project management team on walkthroughs for new customer system setups and system onboarding.
• Generate and send invoices and diligently monitor payments.
• Maintain the reliability and integrity of the security systems.
• Maintain a database for all customer accounts.

CRITERIA

Required Skills:

• Exceptional attention to detail and good organizational skills.
• Excellent interpersonal communication and collaboration skills, with the ability to work across various internal teams and engage with external stakeholders.
• Strong analytical and problem-solving skills, with the ability to tackle challenges and recommend solutions.
• Proficiency in Microsoft Office Suite (Excel, Word) and/or Google Workspace applications.

Required Experience/Education:

• Bachelor’s Degree, preferably in Mathematics, Information Systems, Business Analytics, or other business and mathematics-related fields.

Required Physical:

• Standing, occasionally
• Walking, occasionally
• Sitting, 8+ hours a day

No experience required - We will train you!

Pay Range: $55 - $75k annually

* Pay range may be adjusted based on qualifications, experience, and or location.

• Hybrid Work Program
• Paid Time Off
• Health insurance contribution
• Life and Long-Term Disability Insurance
• 401(k) Match
• Dental, Vision, FSA, and supplemental insurances
• Discounted products

• Seniority level
  
  Entry level

• Employment type
  
  Full-time

• Job function
  
  Management and Manufacturing
• Industries Retail Appliances, Electrical, and Electronic Equipment

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