Bookkeeper - High School

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• Grade: G10 (Hourly Range/Step 1 - Step 8: $21.55 - $26.56)
• Minimum hourly rate: $21.55
• Standard hours per week: 40
• FTE: 1.0
• Months per year: 12
• Job code: 1001
• Position type: REPLACEMENT – PERMANENT
• Location: THORNTON, CO.

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission to elevate student success for every student every day in every classroom.

Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

Responsible for overseeing the school’s financial operations, including managing purchasing card (p-card) transactions; collecting, tracking, and reconciling accounts receivables; tracking, disbursing, and may reconcile cash boxes and balance safe; preparing bank deposits; may process student refunds; recording and managing orders for supplies and equipment; processing accounts payables; providing customer service; copying and filing financial paperwork; entering journal entries; and managing, reconciling and monitoring the school budget and general, athletic, pupil, mill levy and grant funds/accounts to ensure expenses do not exceed budgeted amounts.

• Responsible for overseeing the school’s financial operations and providing customer service related to financial transactions. Order school materials, supplies, and catering using district purchasing cards or the financial system, including researching requirements like Procurement Deviation Justifications (PDJ), managing bidding processes, tracking orders, entering receipt of orders, handling merchandise returns. Manage purchasing card transactions, users, and mapping. Collect, track, reconcile, and deposit revenue from various sources including student accounts, fundraising, athletic/activity cash boxes, grants, and vendor commissions.
  
  Process accounts payable, prepare invoices, manage financial paperwork including tax exempt forms, prepare mileage reports for reimbursement and per diem, handle travel arrangements, create purchase orders, help desk tickets (barcodes), and transfer of expenditures. May write, assist with, or manage vendor contracts and then work with the purchasing department to ensure compliance with services rendered.
• Monitor and maintain the school budget by assisting with the development of the school’s departmental and instructional/operating budgets; attending budget meetings as necessary; loading the budget to Financial Services; continually reconciling accounts with budget status reports and detail transaction reports; creating and distributing monthly budget reports for general/athletic/vocational/pupil/mill levy accounts; reconciling monthly transactions; reviewing questions and concerns regarding budget status; preparing journal entries for corrections of expenditures and realignment of budget.
• Provide customer service to students, parents, staff members, district personnel, vendors, and outside/community partnerships in-person, over the phone, through email, and/or via mail by answering inquiries, researching transactions, responding to requests, and/or providing information.
• Prepare invoices to vendors. Create billings to student accounts in Infinite Campus for fees, courses, field trips, refunds, athletic events, and other items.
• Prepare, copy, and file all paperwork associated with school’s financial and fundraising transactions. Maintain financial records as required by the district.
• May perform or assist with payroll-related duties including data entry of monthly payroll information, tracking time and attendance, reconciling monthly labor/benefit report, completing appropriate paperwork for building/district personnel changes, account coding, professional forms, and substitute pay. May back up the office manager or other office staff as needed.
• Perform other job-related duties…