Senior Executive Assistant

We’re Cubby Beds 👋

A fast-growing and high-impact startup that makes smart beds for people with cognitive conditions like Epilepsy, Cerebral Palsy, Dementia and Autism. Our mission is to improve the lives of special needs kids and their families through our innovative products and go to market strategies. Since launch, we have changed the lives of thousands of families, been insurance covered in all 50 states, achieved profitability, and are building a growing team in our Denver HQ.

The next stage of the business is all about scaling our team, product, systems, and customer journey to help thousands more families get the safe sleep they deserve.

This is where you come in

We’re hiring a Senior Executive Assistant to serve as the C‑Suite’s strategic and administrative right hand. This is part operations lead, part chief‑of‑staff, and part air traffic controller. You’ll anticipate needs, manage competing priorities, and keep the COO and CEO moving s role exists to ensure our Visionary Leader (CEO) and Business Operations Leader COO remain focused on high‑leverage activities — strategic growth, product innovation, and organizational health — while ensuring the “operating system” of their daily professional lives runs with complete reliability.

You’ll be the COO and CEO’s force multiplier - running a tight operating system, keeping priorities on track, and making sure nothing slips through the cracks. Alongside that, you’ll jump in on select projects, help coordinate across teams, and keep momentum on the C‑Suite’s top strategic initiatives.

Note:

This role is required to work in our Denver office 3 days per week.

• Strategic Partner to the C‑Suite
  • Act as a trusted advisor, proactively managing and protecting the C‑Suite’s time and energy.
  • Keep the C‑Suite aligned with strategic priorities and ensure follow‑through on key initiatives.
  • Drive and quarterback special projects, coordinating cross‑functional teams.
  • Act as a sounding board and thought partner for decisions, priorities, and communications.
• Executive Operations
  • Support the C‑Suite and executive team operations by managing meetings, KPI reports, preparing for board meetings, and project management.
  • Track tasks, projects and deadlines via Click Up.
  • Assist with vendor management – communications, contract management, deadline adherence, etc.
• Calendar, Travel, and Events Management
  • Own and optimize the C‑Suite’s calendar, coordinating meetings, travel, and events.
  • Help plan and facilitate events such as board dinners, offsites, and recruiting initiatives.
  • Manage planning, expenses, communications, and day‑to‑day logistics.
  • Coordinate executive calendars as needed for meetings.
• Communications
  • Draft, edit, and polish C‑Suite communications, decks, and briefing docs to be clear, compelling, and on‑brand.
  • Manage C‑Suite tasks, email and Linked In – triaging and prioritizing to reduce noise.
  • Prepare agendas and pre‑read materials for meetings.
• Cross‑Functional Collaboration
  • Build strong relationships across the leadership team and the broader company.

Assist with company and people operations administrative tasks as needed to keep the business running smoothly.

• You will have at least
  • 3+ years supporting a senior executive, ideally in a high‑growth or founder‑led company.
  • Thrives in the pace – and occasional chaos – of scaling a startup; proactive and resourceful in solving problems.
  • Exceptional organization, attention to detail, and ability to manage multiple priorities.
  • Strong project management skills; able to own and prioritize both your portfolio and the C‑Suite’s.
  • High integrity, sound judgment, and absolute discretion in sensitive matters.
  • AI‑curious and proactive about leveraging AI tools to increase speed, output quality, and efficiency across daily tasks and projects.
• We hope you also have
  • Tech‑savvy and quick to learn; fluent in Google Workspace, Slack, and/or Click Up.
  • Clear, confident communicator (written & verbal) with a design eye for presentations and materials.
  • Strong relationship‑builder with high emotional intelligence and a collaborative mindset.
  • Experience supporting more than one executive at a time.

To…