Executive Assistant

At Ortho Fi, we're not just another player in the orthodontic industry – we're the driving force that helps orthodontists launch more smiles while ensuring top-tier patient care. Our tech-savvy solutions are the secret sauce that empowers orthodontic practices across the United States. With a track record of supporting over 2,000 practices, and in partnership with Ortho Banc, we've unlocked access to quality, affordable orthodontic care for a whopping 3.2 million patients and counting!

Picture this:
Our cutting-edge Patient Acquisition software combined with our expert Revenue Cycle Management solutions propels practices to achieve jaw-dropping 13% year-over-year growth. Plus, when it comes to patient and insurance billing, our collection results leave competitors in the dust.

Behind our mission is a dynamic team of around 300 passionate individuals. Our headquarters is based in Denver, CO, with employees spread across several states. Join us in our quest to transform the orthodontic landscape – where innovation meets dedication, and starting more smiles are just the beginning.

Our purpose is to radically improve the way patients access and pay for quality elective care. Diversity, equity, and inclusion (DEI) ensures we can fulfill our purpose by creating a better, more equitable and inclusive workplace for our community members and healthcare experience for all.

By focusing on DEI, we are working towards our mission of connecting more patients with quality orthodontic and dental care and helping make treatment accessible to over 1 million patients a year by 2025. Equity is core to our mission to serve patients, and DEI is embedded in our core values, especially “seek diversity,” and “do what’s right.”

Ortho Fi is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

The Opportunity:

This is a hybrid role and requires presence in our Denver Office twice a week (Local Candidates Only)

We’re looking for a highly organized, proactive, and solutions-oriented professional to serve as a critical partner to our CEO and Executive Leadership Team.

In this role, you will report to the People Operations Manager and be an integral member of the People Operations team, while also providing high-level executive support across the organization. This is more than a traditional administrative role — you will act as an operational backbone for leadership, helping drive focus, organization, and execution in a fast-moving environment.

We’re seeking someone who thrives on multitasking, juggling shifting priorities, and staying three steps ahead. If you bring strong attention to detail, a passion for excellence in your work, and a desire to support a growing, high-performing community through its next phase of growth, this role offers meaningful visibility, ownership, and impact.

If you thrive in fast-paced, high-accountability environments and enjoy being the person who “makes everything run,” this role offers meaningful visibility, ownership, and impact.

Executive Support:

• Provide high-level executive support to the CEO and Executive Leadership Team.
• Manage complex calendars, scheduling, and prioritization across internal and external stakeholders.
• Support client communications and outreach on behalf of leadership, when applicable.
• Coordinate meetings, prepare materials, and ensure follow-through on action items.
• Assist with board materials, facilitate the gathering and preparation of All Hands meeting decks, and support executive reporting.
• Anticipate executive and team needs before they arise and take initiative to solve problems with minimal direction.
• Identify inefficiencies and implement process improvements to streamline workflows and enhance team effectiveness.
• Act as a gatekeeper and strategic partner — prioritizing requests, protecting executive focus time, and ensuring leaders are working on what matters most.

People Operations & Internal Support

• Partner with…