Accounting Manager

Relay Hill Auto is a family of locally operated, highly reputable automotive repair businesses and real estate entities serving communities across Colorado. We combine strong operational execution with disciplined administrative and financial systems designed to support consistent service, healthy teams, and sustainable growth.

The Accounting Manager is the operational backbone of Relay Hill Auto. This role executes Finance & Accounting Operations (accounts payable, expense management, bank accounts, intercompany activity, coordination with external accountants),
People Operations (payroll), and Corporate & Real Estate Administration (government filings, entity administration, back‑office systems, property and landlord duties) across approximately 15 legal entities.

This is a hands‑on individual contributor role with potential for future direct reports as the company grows; however, the core responsibilities are execution‑driven and require deep operational engagement.

External accountants own general ledger bookkeeping and financial reporting, while this role ensures all operational inputs—AP, payroll, coding quality, documentation, intercompany activity, recurring cycles—are accurate, organized, and delivered on time.

Because this role has direct access to ownership, financial systems, personnel information, and multi‑entity records, it requires exceptionally high trust, discretion, and confidentiality.

The ideal candidate enjoys supporting frontline teams, values accuracy and structure, and thrives in a multi‑entity environment where operational excellence directly supports customer‑facing success.

Reports To:

CEO (first 90 days), CAO (ongoing)

Entities Supported: ~15 legal entities (multiple auto repair companies + real estate holding LLCs)

Status:
Exempt

• Process invoices across operating locations and entities.
• Manage invoice intake, approval routing, and payment scheduling.
• Reconcile vendor statements monthly and resolve discrepancies.
• Coordinate vendor payments and support 1099 reporting requirements.
• Maintain financial accounts, subscriptions, utilities, and recurring services.
• Reconcile company credit cards and employee expense reports.
• Maintain bank account access, permissions, and authorized signers.
• Track and document intercompany transfers and cash movement with clarity.
• Serve as the primary operational liaison to external accounting partners.
• Provide organized financial documents required for monthly bookkeeping.
• Respond promptly to requests for information or transaction detail.
• Ensure clean, complete operational inputs; external accountants own GL and reporting.

• Administer payroll cycles across multiple operating companies.
• Manage timecard collection, exceptions, and approval workflows.
• Maintain payroll calendars and pre‑payroll review routines.
• Process adjustments (bonuses, garnishments, off‑cycle payroll).
• Ensure payroll tax filings prepared by the payroll provider are accurate and submitted on time; monitor discrepancies and elevate as needed.
• Serve as administrator for payroll systems, permissions, and reporting.
• Maintain payroll records and compliance documentation.

• Maintain corporate records across all entities.
• Coordinate annual filings, registrations, licenses, and renewals.
• Track compliance deadlines and ensure timely submissions.
• Maintain registered agent and state documentation.
• Coordinate regulatory filings and documentation.
• Provide required information to legal, accounting, or regulatory parties.
• Maintain administrative systems, shared drives, and document storage.
• Support tools used for administrative and financial workflows.
• Maintain lease files, rent schedules, insurance records, utilities, and service agreements.
• Track property‑related expenses, renewals, and compliance documentation.
• Coordinate property vendors and maintenance logistics.

• Clean AP cycles with reconciled vendor statements.
• No AP discrepancies older than 30 days.
• Accurate intercompany tracking.
• Timely delivery of…