Administrative Assistant -evening shift

Position Overview

This position is for an Administrative Assistant at our 2822 Colfax Denver Location.

Job Type: Full-time

40 hours per week

Monday-Friday, 3:30 pm to Midnight – $19.00/hr this shift offers a $3/hr differential. Hourly pay may be raised after a 90‑day probationary period.

• Answering phones, forwarding calls to appropriate staff, and taking messages as needed.
• Responding to phone and in‑person inquiries about intake and transfer procedures.
• Distributing office correspondence/faxes to the appropriate staff.
• Ensuring effective communication among various departments in the clinic.
• Checking in patients through the Methasoft system and entering all new patient information into Methasoft.
• Collecting patient fees, entering them accurately in Methasoft, and ensuring immediate safe deposit of payments.
• Facilitating the intake process – scheduling patients for intakes and the first follow‑up visit with the Medical Director or clinic MD.
• Entering/discharging patients through Central Registry and ensuring intakes are registered with Central Registry before dosing.
• Maintaining appropriate boundaries in all contact with patients.
• Maintaining confidentiality of sensitive data and patient identities.
• Making copies of Intake forms, assembling charts, and ensuring a ready supply for admissions in Patient Handbooks.
• Checking Medicaid eligibility monthly and uploading verification into Methasoft.
• Ensuring a safe work environment for employees and patients.
• Performing other duties as assigned.
• Participating in meetings conducted by management about the organization's policies and strategic development steps.
• Staying up‑to‑date on industry standards through continuing education, participating in workshops, and learning about new front office/receptionist procedures.
• Occasionally involving light work: exerting up to 20 pounds of force and/or lifting up to 20 pounds.

• Works well in a team environment.
• Has strong communication skills.
• Is organized and reliable.
• Has a desire to help others.
• Has at least one year of recovery from substance abuse (preferred).

• Retirement plan
• Medical, Dental, and Vision insurance
• Accrued Sick
• Accrued PTO
• 11 Paid Holidays/yr
• Overtime paid 1.5×

A "Fair Chance" job (you or the employer follow Fair Chance hiring practices when performing background checks). Open to applicants who do not have a college diploma.