Fleet Maintenance Administrator

Fleet Maintenance Administrator

Up to $55,000/year

Transervice Logistics awarded Winner of 2023 Best Places to Work. Transervice Named Top Cold Storage Provider Award by Food Logistics

• Processes all invoicing daily.
• Invoice match all paid invoices with the purchases by account interface detail.
• File all invoicing neatly by week.
• Point of contact for all vendors and customer to check payment statuses of garage invoicing.
• Verify vendor statements in the maintenance program and Vendor books to provide payment status.
• Assist in new vendor setups in the maintenance program.
• File fuel binder documents, Environmental Documents, and needed Tmaps Binder items.
• Build timecards weekly, submit HR forms for any garage personnel needed, and send FMLA calendars for garage personnel.
• Prepare licensing documents required by the state when registering new tractors.
• File employee documents.
• File PM work orders and equipment file documents, record tire airing completed by the garage.
• Send out weekly fuel files to third‑party carriers.
• Learn the fuel reporting process, and train as an alternate on fuel processing to fill in as a backup.
• Build fuel cards when requested by all transportation groups.
• Post company HR/ Safety postings for all employees.
• Submit tool, boot, and safety eyewear documents for garage employees.
• Additional assigned admin duties as assigned by the manager.

Must have previous experience in a truck maintenance shop Required!

Monday Thru Friday! 7 AM to 330 PM Weekends OFF!!

• Excellent health benefits (medical, dental, vision)
• Retirement/match
• Profit Sharing
• PTO
• Disability/Life Insurance
• Employee Discount Programs with FORD and GM!

To be considered, please send resume to

• High School diploma/GED.
• At least 3 year's experience in a fast‑paced office environment.
• Demonstrated attention to detail.
• Past experience in transportation industry Required
• Intermediate to advanced proficiency with payroll processing platforms.
• Intermediate use of MS Office Suite required.
• Proven ability to work with confidential data.
• Ability to work independently.
• Ability to work under pressure.
• Regular attendance is an expectation of performance to ensure proper support of Transportation team.