Executive Assistant

Executive Assistant

University of Colorado Denver

Executive Assistant-39189

University Staff

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team, you'll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado's system administration includes 19 units that provide essential services to CU's campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system.

Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you're passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration here.

Where You Will Work: 1800 Grant St., Denver, CO (in-office 4 days a week, one day remote)

Applicants must be Colorado residents or able to relocate to Colorado within a month of starting employment.

Please note, leadership may adjust in‑office work requirements with a minimum of three months' notice before any change can be implemented.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

• Serves as primary point of contact for all CHRO related matters, including highly confidential and time‑sensitive items.
• Ensures prioritization of meeting requests and determines appropriate course of action while exercising judgment to reflect CHRO's style and university policy.
• Coordinates the CHRO's time, scheduling, and calendar to optimize efficiency.
• Actively resolves complex conflicts that may arise with scheduling.
• Responsible for prioritization and problem resolution regarding scheduling.
• Serves as a liaison to the CHRO and external constituents.
• Monitors and manages CHRO's email to aid the CHRO.
• Coordinates travel arrangements including airfare, hotel and accommodations, vehicle rentals, event scheduling, etc.
• Processes and completes travel forms and other reimbursements for travel and events.
• Responsible for preparation of agendas, presentations, and miscellaneous meeting materials for scheduled meetings, as well as capturing and tracking action items.
• Facilitates communication and routing of time‑sensitive items while the CHRO is out of the office, acting on their behalf as needed.
• Coordinates specific meeting arrangements including cross‑campus leadership meetings.
• Follows established processes to respond to Regent requests, resolve issues, and expedite referrals to the appropriate office for follow‑up, while gathering necessary materials as needed.

• Responsible for planning and managing all aspects of Town Hall events in collaboration with the planning team.
• Scheduling planning meetings and Town Hall dates, ensuring leadership availability, and coordinating pre‑event dry runs and viewing parties.
• Creating agendas for planning meetings and Town Halls, transcribing and sharing notes, action items, and key dates, and collecting and distributing presenter materials.
• Managing all communications with guest speakers, tracking RSVPs,…