Administrative Assistant

Salary Range: $65,000 – $75,000 annually + Annual bonus potential

Supports: SVP

Paid onsite parking!

Key Focus: Support high-volume, dynamic schedule; process‑driven, highly organized; strong travel and expense management skills.

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in a fast‑paced, high‑demand environment. This Denver‑based hybrid role requires exceptional calendar management skills, expertise in coordinating high‑volume travel (including frequent last‑minute changes), and strong experience with expense reporting. The ideal candidate thrives under pressure, anticipates needs, and ensures seamless day‑to‑day operations for leadership.

• Manage high-volume travel arrangements with frequent last‑minute changes.
• Prepare and submit expense reports.
• Elevate important emails by managing the email inbox.
• Occasional meeting setups (about once per quarter and out of state)
• Quarterly travel possible, typically to Texas.
• Serve as backup to the front desk when needed.
• Support SVP with general administrative tasks, relieving workload from current Chief of Staff and EA.
• Anticipate scheduling conflicts and proactively resolve issues.
• Support meeting preparation, including agenda coordination, logistics, and follow‑up actions.
• Maintain organized documentation and records related to travel and expenses.
• Communicate professionally with internal teams, vendors, and external stakeholders.

• 3-5 years of experience in an Administrative Assistant or similar support role.
• Bachelor’s Degree.
• Demonstrated experience managing heavy calendaring in a fast‑paced environment.
• Extensive experience coordinating complex travel arrangements, including frequent last‑minute changes.
• Proficiency with expense reporting systems and Microsoft Office (Outlook, Excel, Word, Teams).
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a hybrid environment while maintaining high responsiveness.
• Exceptional organizational and time management skills.
• Calm and resourceful under pressure.
• High level of discretion and professionalism.