Event Coordinator, Administrative​/Clerical

Benefits

The position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with our client, a well-established and highly regarded organization in the professional services space, to identify a dynamic Event Coordinator. Our client values professionalism, collaboration, and a strong internal culture, and they are seeking someone who will play a visible role in enhancing both the employee and guest experience.

This is a highly visible, in-office role designed for an energetic and polished professional who thrives in a people-facing environment. While supporting executive leadership with select administrative responsibilities, the primary focus of this position is coordinating corporate events, maintaining a welcoming office atmosphere, and ensuring smooth day-to-day operations.

Schedule:

Monday – Friday, 8:00 AM – 5:00 PM (on-site)

• Corporate Event Coordination:
  Plan and execute company gatherings, team celebrations, and off-site meetings. Manage vendors, oversee logistics, coordinate travel arrangements, and ensure seamless onsite execution.
• Leadership Support:
  Provide calendar oversight, arrange travel, and process expense reports for two senior leaders.
• Front Office Management:
  Serve as the first point of contact for visitors and incoming calls while maintaining a polished and organized office environment.
• Confidentiality & Information Handling:
  Safeguard sensitive information with discretion and professionalism.
• Project Assistance:
  Contribute to special initiatives including data gathering, report preparation, and cross-functional team projects.

• Minimum 3 years of experience in administrative support, office management, or event planning.
• Bachelor’s degree preferred; equivalent professional experience will be considered.
• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive).
• Strong verbal and written communication skills with a professional phone presence.
• Exceptional organizational skills with the ability to manage multiple priorities independently.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.