Executive Assistant

Overview

We have partnered with our client in their search for an Executive Assistant & Board Liaison

Responsibilities

• Serve as a strategic administrative partner to the CEO, managing complex calendars, meeting logistics, expense processes, invoices, and contract coordination.
• Draft, edit, and format correspondence, presentations, talking points, briefing packets, and reports on behalf of the CEO.
• Coordinate communications between the CEO, Communications team, and departments across the organization, ensuring timely and accurate information flow.
• Support internal meetings, executive communications, and strategic initiatives that align with organizational goals.
• Anticipate Executive Office needs and streamline processes to enhance leadership effectiveness.
• Prepare for executive meetings by creating agendas, gathering materials, and assembling weekly briefing packets.
• Coordinate donor visits, meals, zoo tours, and events; track donor outreach and outcomes.
• Facilitate onboarding for new executive-level staff.
• Serve as primary liaison to the Board of Governors and CZT Board.
• Plan and execute board and committee meetings, including scheduling, agendas, materials, minutes, logistics, hospitality, and documentation posting.
• Maintain board records, bylaws, policies, rosters, governance files, and historical documentation.
• Support board onboarding, communication, and stewardship.
• Collaborate across departments to support strategic projects, special events, and executive communications.
• Champion cross-organizational collaboration and contribute to a culture of connection, curiosity, and innovation.

Skills Required

• High-level executive support experience for CEO/COO or equivalent.
• Strong board liaison experience including agendas, minutes, board packets, governance documentation, and interaction with board members.
• Excellent written and verbal communication skills with strong formatting and document-quality control.
• Exceptional judgment, discretion, and ability to anticipate the needs of executive leadership.
• Strong relationship-building skills and comfort interacting with public officials, donors, and senior stakeholders.
• Project management expertise with ability to independently track deadlines, follow through on tasks, and manage logistics.
• Proficiency with Microsoft Office Suite, Zoom/Microsoft Teams, and ability to learn board-management platforms.
• Strong event coordination skills for board meetings, donor visits, and executive engagements.
• Ability to work in fast-paced, high-visibility environments requiring professionalism and confidentiality.

Education & Work Experience

• Bachelor's degree preferred (Business Administration, Nonprofit Management, Communications, or related field).
• Minimum 5 years providing executive-level administrative support, preferably in nonprofit settings and supporting boards or leadership teams.
• Equivalent combinations of experience and lived experience will be considered.

About Korn Ferry

Korn Ferry unleashes potential in people, teams, and organizations. We work with our clients to design optimal organization structures, roles, and responsibilities. We help them hire the right people and advise them on how to reward and motivate their workforce while developing professionals as they navigate and advance their careers. To learn more, please visit Korn Ferry at