Legal Billing​/Administrative Assistant

Overview

Downtown Denver law firm is seeking a highly organized and detail-oriented assistant to the Legal Administrator to join their growing team. This person will play a key role in managing administrative tasks and providing essential support to the Legal Administrator and other staff.

Accounts Payable (A/P):

• Assist with the accurate processing of vendor invoices for payment.
• Enter client expenses into TABs billing software accurately and efficiently.
• Collect and maintain vendor invoices, converting same to electronic format.
• Process checks for disbursement.
• Provide general A/P support to further the efficient functioning of the firm.

Accounts Receivable (A/R):

• Assist with the accurate processing of client payments.
• Assist with the deposit of all checks into the appropriate bank account.
• Assist with the accurate income allocation for each payment.
• Provide general A/R support to support the efficient functioning of the firm.
• Support monthly billing process by editing and emailing client statements.
• Fee entry into TABs billing software.
• Enter accurate and timely data relating to expenses and invoices.
• Collect/organize/maintain billing records, converting to electronic when paid.
• Provide general billing support to further the efficient functioning of the firm.

Office:

• Assist with office and technical support as needed.
• Management of off-site files.
• Prepare rooms for meetings when requested.
• Water the office plants weekly.
• Mail collection and distribution per firm procedures.
• Order, maintain, and stock kitchen and office supplies.
• Organize catering as needed.
• Support and maintain firm resources, as requested.
• Convert paper documents to electronic while safekeeping originals.
• Provide admin support to further the efficient functioning of the firm.

• At least 1-2 years of administrative assistant experience in a law firm setting.
• Experience with general accounting, law firm billing systems, and general law firm business operations.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office, especially Word and Excel.
• Ability to maintain confidentiality.
• Attention to detail is a must.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Ability to work both independently and in a team setting once trained in job tasks.
• Ability to lift and move up to 10 pounds consistently and 25 pounds occasionally.
• Ability to work up to 40 hours/week in a hybrid work environment.

Offering a pay rate of $28.85/hr - $38.47/hr based on experience as well as a full benefits package including:

• Health, dental, vision and disability insurance for full-time employees.
• $2,000/year firm-paid contributions to employee HSA accounts for full-time employees.
• Paid time off, paid sick leave., and 11 paid holidays.
• 401(k) with company match and QNEC retirement plan.
• Eligible for annual raises and bonuses.

If you are qualified and interested in this Legal Billing/Administrative Assistant job in Denver, please apply with your resume!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.