Program Coordinator - Adult Enrichment​/Arts

Overview

The Program Coordinator I – Adult Enrichment/Arts programs assists in the operation of Adult Enrichment/Arts programs. Responsibilities include general office duties, monitoring program and adult day trips, and other assigned office work. Recreation staff have primary responsibility for participant safety. The position supports the Parks, Recreation, and Libraries Department and contributes to the department’s mission to provide diverse leisure, recreational, and informational services and resources and to maintain first-class parks, facilities, open space, and trails.

Salary information, city culture, and mission statements are provided to outline context for the role and organizational values (SPIRIT: Service – People – Integrity – Respect – Innovation – Teamwork). This position aligns with Westminster’s goals of creating a vibrant, safe, and thriving community.

Job Specific – Every employee in this position must be able to:

• Understand and carry out oral and written instructions
• Respond quickly and calmly in emergencies
• Work tactfully with the public and establish effective working relationships with other employees
• Demonstrate creativity and self-motivation
• Demonstrate knowledge of current guest service and business practices
• Demonstrate excellent guest relation skills
• Perform multiple tasks
• Operate standard office equipment such as personal computers, copy and fax machines, and telephones
• Work efficiently in Microsoft Word, Outlook, and Excel
• Maintain regular and punctual attendance
• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Act as an ambassador by understanding and fostering the organization’s mission and vision
• Hold current First Aid, CPR, and AED certifications

• Assists with daily administrative program operations
• Serves as an administrative assistant, including performing the duties of trip leader/driver when required; when assigned to a supervisor role, acts as a supervisor to a group of staff and works directly with Program Specialist, Program Assistant, or other supervisors as designated
• May help with scheduling, planning, and proofing of Adult Enrichment/Arts program materials
• May use software such as Rec Trac, JD Edwards, and Canva to perform needed tasks
• May serve as a point of contact for program participants

• Follows Adult Enrichment/Arts program and facility procedures
• Enforces Adult Enrichment/Arts program guidelines and general building guidelines
• Follows City of Westminster policies and procedures
• Uses appropriate forms
• Maintains regular communication with supervisors
• Keeps accurate documentation and records

• Follows Parks, Recreation & Libraries (PR&L) guest service philosophy
• Maintains regular and punctual attendance
• Other duties and responsibilities may be assigned

Required:

• Must be at least 21 years of age
• Prior administrative or guest relations experience required
• Valid driver’s license and safe driving record

Preferred:

• Any equivalent combination of education, training, and experience that provides the required knowledge and skills may be considered.

This position requires a moderate degree of physical stamina and strength, including:

• Frequently sit, stand, and walk through a multi-level facility
• Occasionally squat, bend, kneel, twist, climb, balance, and reach overhead
• Occasionally lift, carry, push, or pull items weighing up to 50 pounds
• Frequently use hands and fingers for fine manipulation; occasionally use a light and firm grasp
• Frequently see objects up close to perform office tasks and far away to observe activity for safety hazards or problems

Work is performed primarily indoors, with occasional outdoor activity. The environment includes high-traffic, multilevel recreation facilities with potential noise and simultaneous events. This role requires communication with City employees, the public, and outside agencies.

Office equipment includes computer, phone, copier, printer, and scanner.

Candidates must be legally entitled to work in the United States and must successfully pass a criminal background check, reference check, and substance screen. Additional pre-employment requirements may apply depending on the position.

We are an Equal Opportunity Employer and are committed to a diverse, respectful workplace. Westminster is a drug-free workplace.