Payroll and Accounting Specialist

The Payroll and Accounting Specialist plays an important role in payroll, administrative services, and office operations. The specialist will support new employee paperwork, ensure compliance with employee records, assist employees with health benefit enrollment, and be the primary liaison with contracted vendors regularly used to support employment functions and administer payroll. This position requires in-person office attendance.

• Manages new employee paperwork, bi-weekly payroll functions through vendors, and supports benefit administration for the organization.
• Coordinates with the Director of HR to maintain the integrity and confidentiality of human resources files and records.
• With direction from the Director of HR, administers paperwork for FAMLI, disability leave, or other leave special options for staff.

• Provides support for bookkeeping/accounting functions (including A/R, A/P, bank statement reconciliations, etc.) for Hope’s operations.
• Ensures the Safety Manual and Workers’ Compensation Manual relevant and up to date.
• Completes online regulatory reports and filings for compliance and registry (i.e., Secretary of State).

• Manages vendor relationships and general office support for the main office
• Manages general office supplies inventory and places orders as needed.
• Partners with other staff to ensure office coverage and help direct visitors/guests to the appropriate people.

• Works cooperatively and collaboratively with Development, Programs, Properties, Communication, and IT management.
• Supports and engages in activities to further the mission, vision, and strategic plan of the organization.
• Demonstrates the core values of the organization in all that is required in the position and ensures adherence to the mission and core values of the organization with all employees.
• Participation in monthly all-staff meetings required.
• Performs other duties as assigned.

To perform this job successfully, an individual must be a self-starter and able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Understanding of nonprofit accounting standards and demonstrated history of providing timely and accurate financial processes.
• Proficiency in accounting software systems to support both business and nonprofit needs. Proficiency in Yardi Voyager property management software preferred.
• Proficiency in Microsoft Office programs, specifically Outlook and Excel.
• Experience with payroll and benefits administration.
• Must have exceptional attention to detail.
• Demonstrated strength in detailed planning and execution on documentation and reporting as expected in regulatory and personnel environments.
• Ability to work with minimal supervision and handle multiple priorities.
• Exhibits exceptional interpersonal and communication skills to represent the interests of Hope Communities, both within and outside of the organization.
• Evidence of ability to take initiative and work in a team environment.

• Degree in accounting, business, or related field
• Minimum of two years’ experience in bookkeeping/accounting and a minimum of one year experience human resources, payroll and benefits administration OR two years’ experience in an office management role with applicable skills and qualifications.
• Knowledge of current state and federal accounting, payroll and benefits regulations, or comparable combined education and experience.

Salary range dependent on the extent of skills and relevant experience: $58,000 - $65,000

Hope offers fully paid health insurance and a monthly stipend for a family health insurance plan. The organization also offers fully paid dental, life, short-term and long-term disability plans. Employees receive accrued vacation and sick time, twelve paid holidays and eight hours of paid volunteer time annually.

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