Executive Assistant, College of Professional Studies

Department Summary

The University of Denver's College of Professional Studies is a leader in adult education. We provide career-focused and affordable online and hybrid programs designed for busy adults. The College of Professional Studies offers over 50 academic degree and certificate programs that enroll over 1,500 students from around the world, and over 3,000 learners enroll each year in our non-credit programming.

The Executive Assistant provides outstanding, proactive, and highly professional administrative support to the College of Professional Studies. The successful candidate will be responsible for the following principal tasks, among others: (1) anticipating, managing, prioritizing, and facilitating the Dean’s communications, calendar, schedule, and workflow, with the goal of advancing the work of the Dean in an efficient and effective manner; (2) facilitating prompt, responsive, clear, and professional communications between the Deans Suite and other stakeholders;

(3) supporting internal communications and college-wide updates from the Dean to faculty and staff; (4) collaborating with other members of the Deans Suite and the University of Denver in advancing the work and mission of the College of Professional Studies; and (5) effectively advancing and completing a variety of special projects in support of the Dean’s priorities. The successful candidate should be skilled at communication, collaboration, prioritization, multitasking, and project management and consistently model professionalism, thoroughness, teamwork, attention to detail, and a commitment to confidentiality, respectful engagement, inclusion, and customer service.

This position requires significant adaptability and a commitment to teamwork, including cross-training to support other staff.

• Manages the calendar of the Dean, communications, travel, and daily workflow, ensuring priorities are addressed efficiently and the Dean is prepared for meetings and events.
• Provides front-line office support for the Dean’s Suite, including phone and visitor triage, meeting logistics, preparation of agendas and materials, confidential correspondence, and accurate recordkeeping in alignment with University policies.
• Supports internal communications by drafting and distributing updates and announcements from the Dean to faculty and staff under the Deans direction.
• Facilitates prompt, professional communication and strong working relationships between the Dean’s Suite and a wide range of stakeholders, including faculty, staff, students, senior leadership, alumni, and external partners; may communicate on behalf of the Dean when appropriate.
• Coordinates meetings and events for the College of Professional Studies, including donor visits, accreditation site visits, and community events, managing logistics such as scheduling, catering, room reservations, and guest coordination, with day-of support as needed.
• Tracks and organizes incoming issues, concerns, and requests directed to the Dean, researching background information and preparing prioritized summaries for the Deans review and decision-making, then following up on action items to ensure timely resolution.
• Supports operational functions for the Dean’s Suite, which may include coordinating performance review processes and managing routine business operations such as supplies and expense reports.
• Performs other duties that advance the work and mission of the College of Professional Studies and the Dean’s priorities, collaborating with colleagues across the University and modeling professionalism, discretion, and a commitment to inclusive customer service.
• Creates presentation materials for internal University meetings and events.
• Prepares and provides monthly and special reports.

• Excellent written and verbal communication skills, with a focus on clear, professional, and customer-focused messaging.
• Strong organizational skills with the ability to prioritize multiple tasks and manage competing demands with excellent attention to detail.
• Familiarity with project management principles and the ability to track tasks, timelines, and…