Business Operations Professional

Overview

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office fosters a culture where employees find community, belonging, and the opportunity to contribute meaningfully to our mission. By joining our team, you’ll have a direct impact on shaping the future of higher education.

The University of Colorado’s system administration includes 19 units serving CU’s campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. We serve in the centralized office for the University system to deliver outstanding education, research, and service to our communities. Learn more about CU System Administration.

The Budget and Business Operations team is a branch of the Office of the Vice President for Budget, Finance, and the Chief Financial Officer at the University of Colorado’s System Administration offices. The team provides essential budget, financial, and service functions to all departments and centrally houses expertise for accounting, procurement, and building operations. The Business Operations Professional is the subject matter expert regarding building operations, procurement, travel, and expense reimbursement processes and acts as the primary liaison between the department and CU’s Procurement Service Center (PSC).

This position works independently and requires a thorough understanding of the departments and CU policies, procedures, and guidelines. It reports to the Assistant Director of Finance and Business Operations and is exempt from the State of Colorado Classified Staff System. This is a part-time, hourly position working 75% of a full-time schedule with some flexibility in work hours and in-office requirements.

This role is eligible for a hybrid schedule, working 2-3 days in the office at 1800 Grant St., Denver, CO. There is flexibility on the in-office days, to be discussed with the hiring manager.

Building Operations Coordination

• Manage requests, including those involving keys/building passes and parking access
• Assist with repair/maintenance requests, and other building operations support items
• Generate a monthly invoice/journal for rent and other building services
• Serve as Fire Warden and Emergency Preparedness Coordinator
• Manage the surplus and disposal process for office supplies and furniture
• Provide general office support, including ordering supplies, maintaining copiers, and shredding bins for the 8th floor and general use space

Fiscal and Operational Support

• Provide comprehensive support to various departments by managing purchasing, accounting, and overall financial transactions
• Monitor financial transactions and maintain accurate records for purchases, payments, and other financial activities
• Ensure that all financial transactions are recorded accurately and on time at month-end close in alignment with CU policies; correct discrepancies through journal entries as needed
• Work with departments to allocate shared expenses to appropriate departments and campuses as directed by the Assistant Vice President and Assistant Director of Finance and Business Operations
• Stay up to date with knowledge of institution, state, and federal fiscal procurement policies and procedures and route appropriate budget processes
• Generate budget and actual journal entries for monthly, quarterly, and annual transfers between departments and campuses as requested
• Work with Treasury to deposit incoming revenue, reimbursements, and refunds

Purchasing, Travel, and Expense Reimbursement Support

Procurement Support

• Process purchasing requests for the full procurement lifecycle, from requisition to PO creation and final invoice payment; ensure compliance with CU policies
• Serve as the procurement subject matter expert (SME), advising department staff on purchasing processes and policies; collaborate with department liaisons and the PSC to resolve issues
• Regularly monitor end dates of active SPOs to ensure orders are renewed or closed before contract…