Operations Coordinator

Position Title

Operations Coordinator

Governor’s Office of Operations and Cabinet Affairs

Exempt

This is a hybrid position, working in office at least 3 days per week.

Position is funded through the end of Governor Polis' administration (1/11/27).

The Operations Coordinator reports to the Director of Operations & Cabinet Affairs, supporting the Office of Operations and Cabinet Affairs and the Scheduling and Advance Teams within the Governor’s Office. The role may also support other Executive Assistants as needed.

Occasional in-state travel.

The Operations Coordinator ensures seamless coordination of team deliverables and administrative functions. Responsibilities include coordinating team-wide workflows, managing project timelines, serving as a liaison between executive branch agencies and the Operations team, and maintaining timely communication between the Governor’s Office and state agencies. The role also acts as the administrative lead, managing the Director’s schedule, coordinating meetings, gathering briefing materials, providing quality control, capturing notes and action items, and ensuring follow‑up on next steps.

Additionally, the Coordinator leads special projects and applies analytical and innovative thinking to support team objectives.

• Serve as a liaison between the Governor’s Office, state agencies, and external parties, fielding inquiries and facilitating ongoing communication.
• Support Operations team leadership with workstream tracking and system development for project and process management.
• Create and ensure timely delivery of briefing materials for the Governor, Director, and other leadership.
• Coordinate and attend all Operations team meetings, preparing agendas, capturing notes, action items, and ensuring completion of next steps.
• Maintain the Operations team website, keeping public‑facing information current, accurate, and accessible.
• Support the Operations Data Analyst and Advisors with data collection, quality control, and technical assistance.
• Lead all event planning, logistics, and coordination—including staff retreats, round tables, site visits, employee appreciation, and special events.
• Support hiring, onboarding, and off‑boarding processes for the Operations team, including application reviews, interview scheduling, and coordination with HR.
• Provide technical support for hybrid and virtual meetings (Zoom, Webex, Google Meets), coordinating with IT to address critical requests.

• Coordinate all aspects of the Director’s schedule and manage the calendar with regular check‑ins. Provide scheduling assistance to other Operations team members as needed.
• Assist with approving timecards and tracking time‑off requests.
• Manage all administrative requests and purchasing needs, including office supply orders and expense claims.
• Facilitate approval processes and triage requests across the organization.
• Oversee document management for the Operations team.
• Maintain and update organization charts, list serves, and contact sheets.

• Assist with research and analysis assignments directed by supervisors and leadership.
• Lead and coordinate special projects as directed.
• Contribute to strategy and planning work, meetings, and process‑improvement activities.
• Perform additional duties as assigned.

The position requires a self‑starter with strong problem‑solving, critical thinking, and pattern‑recognition skills.

• High level of professionalism in written and oral communications; executive‑level communication preferred.
• Exceptional time management, organizational skills, and attention to detail.
• Proficiency in Google Apps and Microsoft Office;
  Salesforce experience preferred.
• Strong relationship‑building and collaboration skills.
• Excellent project management and coordination skills, including tracker creation and maintenance.
• Basic data management and analysis skills preferred.
• Ability to work with confidentiality and discretion.

At least three…