Office Manager

Overview

Rose Community Foundation seeks an Office Manager to manage the front desk, oversee office facilities and daily operations, assist with administrative functions, and support Foundation events. The Office Manager is organized, dependable, proactive, and hospitality‑oriented with a passion for community. This role is part of the Finance and Administration team that ensures the Foundation’s resources – financial, physical, technological and human – effectively and efficiently power its impact in the community.

• Staff the front desk, including managing suite access, answering and directing phone calls, and welcoming guests to the space
• Manage and maintain the physical items in the office, including all fixtures, furniture, equipment, and supplies
• Ensure the proper appearance, maintenance, and organization of all common areas, including the lobby, meeting rooms, wellness room, and kitchens, as well as office storage areas
• Serve as the primary contact for onsite meetings, including scheduling and setting up meeting spaces, providing support for audiovisual equipment, managing catering, and supporting meeting attendees
• Provide support for Foundation event planning and execution in collaboration with departmental leads and serve as the primary event coordinator for All‑Staff events (on and offsite)
• Serve as the primary liaison for vendors and partners, including building management, office supply and equipment vendors, and relevant service providers
• Manage office security and safety initiatives including maintaining and educating staff about the office disaster plan and coordinating trainings with outside vendors on safety and security topics
• Perform general office administrative functions including receiving and distributing mail, logging and filing incoming checks, maintaining records in the Foundation’s database and filing systems, and tracking and submitting office expenses
• Plan and implement process improvements related to general office procedures
• Serve as backup to the Executive Assistant to the President and CEO
• Other duties as assigned

• Six years’ experience in office or facilities management
• Experience providing excellent customer service to diverse external and internal stakeholders
• Strong technology skill set, including experience with a range of databases, software, and equipment, including Office 365 (particularly Teams, Teams phones, and Outlook), CRM systems, Zoom, and audiovisual equipment
• A self‑starter and team player who takes direction and feedback well, can successfully work collaboratively, independently, and proactively – with patience and humor as may be needed
• Strong sense of pride and ownership over the feel, appearance, hospitality, and efficiency of the Foundation’s office
• Exceptional attention to detail and commitment to producing and delivering clear, accurate written and verbal communications and ensuring consistency and quality across deliverables and interactions
• Demonstrated ability to plan, prioritize and track multiple work streams under deadlines
• Able to occasionally work outside traditional office hours to support projects and events occurring before/after hours or on weekends

Preferred:
Bachelor’s or associate degree or equivalent life and work experience; experience in the nonprofit sector, hospitality industry, and/or event planning; working knowledge of Foundant’s Community Suite; understanding of Jewish customs and cultural practices, or willingness to learn; fluent in Spanish (spoken and written).

This full‑time exempt position has a hiring range of $69,850 – $85,400. Rose Community Foundation offers a competitive benefits package including employer‑supported health, dental, vision and life insurance; short‑ and long‑term disability coverage; a 403(b) retirement plan (with an annual employer contribution after one year of employment); flexible spending account; employee assistance program (EAP); generous paid time off including holidays; professional development opportunities;

and a matching gift program.

Fully renovated office located in a building with a café, gym, secure indoor bike parking, covered…