Executive Assistant, NA

Overview

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

This position will be based on-site at our office in Denver, CO, in alignment with our flexible work policy (3 days on site required, 2 days flexible).

Vantage is seeking a detail-oriented, initiative-driven, and quick-learning Executive Assistant, Administrative Support, who provides comprehensive administrative support to North American Executives and other members of the Executive Leadership team as needed. This role is focused on enhancing the efficiency and effectiveness of the executive team by reviewing, prioritizing, and delegating a wide variety of sophisticated and confidential requests. The ideal candidate will be an efficient, upbeat, and diligent problem solver who is comfortable working with a wide range of collaborators, including the Board of Directors.

The Executive Assistant, Administrative Support, will be responsible for managing high-level projects, coordinating travel, organizing meetings, and supporting various logistical and administrative tasks. Integrity, objectivity, promptness, and strong customer service skills are essential for success in this fast-paced environment.

• Administrative Support:
  Provide daily management and administrative support for the Executive Team. Use discretion, judgment, and organizational knowledge to facilitate the executive's activities and manage confidential information.
• Travel and Schedule Coordination:
  Coordinate and manage executive travel arrangements, including booking flights, hotels, and ground transportation. Manage executive schedules and calendars, ensuring efficient time management and prioritization of tasks. Manage conference room bookings, including meal ordering when appropriate.
• Meeting and Event Planning:
  Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms. Plan and coordinate virtual and in person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.
• Expense Reporting and Project Management:
  Prepare and process expense reports for the executive team. Manage projects independently, requiring discretion and decision-making without close supervision.
• Reporting and Presentation Preparation:
  Build and coordinate reports, charts, budgets, and other presentation materials for the executive team. Summarize, prioritise, and research information in a concise and usable format for executive review.
• Customer Service and
  
  Collaboration:
  
  Project a positive, confident attitude with strong customer service skills. Collaborate with a wide range of internal and external stakeholders, from the Board of Directors to various department teams.
• Additional Duties:
  Provide access and support for visitors and customers, ensuring a positive experience. Additional duties as assigned by Management.

• Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred.
• Notary Public preferred, not required.
• 4+ years of experience in an administrative, organizational, or other meticulous function, as an Office Manager or Executive Assistant.
• Strong organizational and project management skills. Highly organized, energetic and a fast learner.
• Experience maintaining confidential information. Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking.
• Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools. Experience with Outlook calendaring is required. Experience with SharePoint is a plus. Experience with a Global Travel Platform is a plus.
• Excellent communication and interpersonal…