Administrative Specialist

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This range is provided by Fehr & Peers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $75,000.00/yr

We’re seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be detail‑oriented, eager to jump in and help support the team, and open to trying new tasks.

We provide a flexible, inclusive, and fun atmosphere. Located in downtown Denver, our 19‑person office is easily accessible by transit, walking and bicycling. Our company wide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, full time, and grow your career!

• Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls
• Assist office leadership with administrative needs, including equipment, orders, building management, and more
• Maintain office calendar
• Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean‑up
• Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed
• Manage the kitchen, keeping it tidy and stocked with supplies
• Act as a liaison for corporate administrative staff, facilitating relevant information sharing within the local office
• Participate in a company wide administrative group focused on collaboration and enhancement of administrative services
• Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need
• Organize and produce electronic and hard‑copy versions of deliverables for projects and proposals

• Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office’s accounts payable expenses and check requests
• Assist with project set‑up in our accounting and project management software
• Compile and send monthly project invoices
• Work with project managers to follow up with clients on unpaid invoices

• Assist with the preparation of final proposal deliverables, including design, production, and coordinating delivery services
• Provide other marketing support as needed

• 1‑3 years of experience working in a professional business environment
• Commitment to high‑quality, reliable, and timely work performance
• Customer service mindset—proactive, solutions‑oriented, with the ability to anticipate needs
• Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
• Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
• Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
• Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired)
• Familiarity with general bookkeeping practices
• Ability to reliably work in the office Monday to Friday
• Openness to periodically arriving early and leaving late to assist with special events, typically once per quarter

Benefit Highlights:
Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts. Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about…