Billing Administrator

Denver, CO – Hybrid Eligible

Full Time, Non Exempt

Salary Range: $55,000 – $70,000 (based on experience)

About R&R Engineers – Surveyors, Inc.

At R&R Engineers – Surveyors, Inc., we pride ourselves on delivering high-quality civil engineering, land surveying, and land planning services with precision and professionalism. Our reputation is built on accuracy, responsiveness, and strong client relationships — and our internal operations reflect those same standards.

We are growing and looking for a Billing Administrator who understands the importance of accurate project billing, strong documentation, and proactive financial coordination in a project-based environment.

About The Role

The Billing Administrator plays a critical role in ensuring accurate, timely, and contract-compliant billing across multiple engineering and surveying projects. This position supports revenue realization by managing billing schedules, preparing invoices, coordinating change orders, maintaining ERP system accuracy, and monitoring accounts receivable.

This is not just an invoice-processing role — it is a project-based billing coordination role that requires strong attention to detail, contract awareness, and collaboration with project managers.

Project Billing & Invoice Management

• Prepare and distribute accurate client invoices in accordance with contract terms (time & materials, milestone, progress billing, retainage, etc.)
• Ensure on time invoice submission
• Maintain billing accuracy with minimal rework
• Ensure all backup documentation (timesheets, expenses, subcontractor costs) is complete and compliant

Change Order Management

• Track, log, and monitor all approved and pending change orders
• Coordinate with project managers to ensure change orders are properly documented, priced, approved, and billed
• Verify change order terms align with contract modifications before invoicing
• Ensure change orders are incorporated into billing schedules without delay
• Maintain organized records of change order status for audit and reporting purposes
• Proactively flag unbilled or aging change orders to project leadership
• Success in this role means no approved change order goes unbilled.

ERP & System Administration

• Maintain accurate billing and project data in Ajera (or similar ERP system)
• Ensure system data accuracy
• Keep project financial files clean, complete, and audit-ready

Accounts Receivable & Revenue Support

• Monitor AR aging reports and follow up on overdue invoices
• Support collections coordination with project managers
• Assist in maintaining AR within company targets

Reporting & Month-End Support

• Prepare billing and AR reports for management
• Assist with reconciliation during month-end close
• Identify trends, discrepancies, or risks affecting revenue flow

• All invoices submitted on time and contract-compliant
• All approved change orders tracked, documented, and billed accurately
• Organized, audit-ready project billing files
• Clear communication with project managers and accounting

• 1–3 years of billing or accounting experience (AEC or project-based services preferred)
• Experience working with change orders, contract modifications, or project billing adjustments
• Familiarity with ERP/accounting systems (Ajera preferred; Quick Books, Net Suite, SAP also relevant)
• Strong Excel skills
• Exceptional attention to detail
• Ability to manage multiple projects and deadlines
• Professional communication skills
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business is a plus.

• Stable, respected firm in the AEC industry
• Growth opportunities into Billing Specialist, Project Accountant, or Accounting roles
• Collaborative, professional culture
• Hybrid work flexibility
• Competitive compensation and benefits

This position operates in a professional office environment with hybrid flexibility. Occasional overtime may be required during billing cycles or month-end close.

If you are organized, dependable, and ready to support high-performing project teams in a growing engineering firm, we encourage you to apply.

R&R Engineers – Surveyors, Inc. is an Equal Opportunity Employer.

We are committed to creating an inclusive environment for all employees and applicants.