Accounts Payable Specialist

Description

Who We Are: Schwazze (SHHwahZZ) is a purpose-driven, vertically integrated cannabis operator. We are building a leading seed-to-sale company with best-in-class dispensaries and exceptional cultivation, manufacturing, and wholesale capabilities. Driven by a high-performance culture, we combine customer focus and data-driven insights to unlock the plant's full potential and improve the human condition.

At Schwazze, you are not just an employee-you are part of a purpose-centered, performance-driven team where your contributions matter, your growth is supported, and your potential is limitless. We lead with integrity, connection, engagement, excellence, and empowerment, fostering a culture where people thrive, communities flourish, and the industry moves forward. These values define our commitment to creating a supportive, positive workplace while delivering exceptional customer experiences.

For more information, please visit our website:

Job Title: Accounts Payable Specialist (AP)

Hourly Range: $65,000-$75,000

Type:
Full-Time, Exempt

Location:
Denver, Colorado (Main Office) or Boulder, CO (Satellite Office)

Position Objective

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and related transactions in support of the company's accounting operations. This role ensures the integrity of accounts payable records through disciplined invoice management, vendor reconciliations, and adherence to internal controls and audit requirements.

Operating in a fast-paced, high-volume environment, the Accounts Payable Specialist partners closely with internal stakeholders and external vendors to resolve discrepancies, maintain organized documentation, and support efficient payment processes. Through strong attention to detail, effective communication, and consistent process execution, this role contributes to financial accuracy, operational efficiency, and positive vendor relationships across the organization.

Essential Functions

Accounts Payable Processing & Invoice Management (45%)

• Manage shared inboxes for invoice processing and respond to internal and external inquiries.

• Process and code a high volume of vendor invoices accurately and efficiently through AP routing and approval systems.

• Verify invoice accuracy, proper documentation, coding, and approval prior to posting and payment.

• Resolve invoice discrepancies by partnering with vendors and internal stakeholders to ensure timely correction.

• Process and record AP credit memos, adjustments, and discounts in accordance with company policies.

Account Reconciliation & Support (25%)

• Perform regular vendor statement reconciliations to ensure completeness and accuracy of accounts payable records.

• Investigate and resolve discrepancies between vendor statements and internal records.

• Maintain professional, responsive communication with vendors regarding invoice status, payment timing, and account inquiries.

• Support positive vendor relationships through timely follow-up and issue resolution.

Documentation, Controls, & Compliance (20%)

• Maintain organized digital documentation and ensure accurate record retention in accordance with company policies and audit requirements.

• Ensure all AP activities comply with internal controls, accounting policies, and applicable regulatory requirements.

• Support audits and internal reviews by providing documentation and transaction support as requested.

• Adhere to established workflows while identifying opportunities for improved efficiency and accuracy.

Operational Support (10%)

• Partner with internal teams to resolve invoice questions, clarify approvals, and support accurate expense allocation.
• Communicate clearly and professionally with stakeholders regarding AP timelines, requirements, and process expectations.
• Contribute to a clean, well-maintained AP environment, including inbox management, filing systems, and workflow discipline.
• Perform additional accounting or administrative duties as assigned to support overall team operations.

Please note that the percentage allocations are a general estimate and may vary based on business needs and priorities.

Requirement…