Payroll Accountant

Summary

The Payroll Accountant provides technical and accounting support for the Office of the Controller by managing semimonthly and or monthly payroll processes in the Workday sub-system, reconciling payroll liability accounts, managing the annuity accounts, and maintaining accurate and complete records of payroll documents while complying with all federal, state and local payroll tax regulations as well as fiscal rules of the University.

The Payroll Accountant processes and maintains all tax levies and garnishments. Front-line customer service, policy and procedure manual development, problem resolution, and forms and procedure revision responsibilities will also be included, to maintain efficient and accurate processing of payroll transactions.

Office of the Controller

Performs the full process of semimonthly and/or monthly payrolls, related benefits and deductions, including but not limited to the calculation of overtime, vacation payouts, leave without pay, and review employee’ pay, job and comp setup and any salary activities.

Also includes:

• Process retro entries for all pay components and benefits during the payroll process; work with HR and Benefits team to audit retro and make adjustments, cancel or suspend entries if necessary.
• Process local taxes:
  Denver, 941 weekly taxes and out-of-state taxes. Maintaining accurate and complete records of the payroll documents, complying with all federal, state, and local payroll tax regulations and fiscal guidelines for the university. Contact local and state taxes for discrepancies, return notices, and any updates necessary.
• Participates in meetings, training, workshops, etc. to convey and/or gather information required to perform job functions.
• Ensures accuracy of preliminary and final payroll reports and spreadsheets related to all payrolls.
• Provides customer service by responding to inquiries regarding payroll procedures (e.g., wage levies and garnishments, contributions, etc.), assisting employees, taking appropriate action, and/or complying with established fiscal guidelines.
• Balances and reconciles payroll liabilities in the GL after a payroll cycle is completed.
• Prepares payroll reports and statements of employees’ benefits, including but not limited to medical, dental, and life insurance coverages. Processes payments of retirement plans, annuity accounts, garnishments, tax levies, and other deductions.
• Performs adjustments on employees’ payrolls to ensure correct records and information for year-end.
• Assist with W2 Year End printing process.
• Contacts employees and performs adjustments and/or submits documentation for collections.
• Collaborates with Human Resources, IT personnel and other Payroll and Accounting staff, analyzes new processes as they pertain to payroll to ensure payroll actions coordinate with the Banner System and other departments. Works with IT to develop sub-processes as needed for new requirements arising from regulatory or data documentation changes.
• Assisted with training employees in the payroll department. Cross‑trained with various departments, using the Workday system.
• Process payroll accounting adjustments to move payroll expenses to the right worktag. Audit and track the approval processes to ensure the entries are completed successfully.
• Create supplier vendor invoice requests, process supplier invoice requests to pay monthly billings, and process manual supplier invoice requests to record payments after payroll is closed. Work with the banking team and Accounts Payable to reconcile payments for accuracy and on time.
• Enter Employee benefit deductions to each payroll if needed.
• Supports writing and implementing procedures and policies for the Payroll department and assists with cross‑training all Payroll personnel.
• Assists auditors to provide supporting documentation and/or information on internal processes.

• Researches and prepares information on over/underpayments for employees and fixes discrepancies. Prepares Overpayment/ underpayment spreadsheet when employees are overpaid. Contact employees, submit…