Billing Clerk​/Specialist; Administrative Support

Essential Job Functions

• Organizes all job related documentation for billing analysis.
• Responsible for notifying the Account Manager Director of all paperwork discrepancies related to invoicing the job and linked specifically to the Account Management department.
• Analyzes Monarch System Job report and billing worksheets generated in Electronic Prepress (EPP) for chargeable items to be included on final invoices.
• Creates invoices and credit memos using Monarch invoicing system.
• Makes determination of sales tax status of each invoice and bills accordingly.
• Ensures customer invoices that come off the computer are correct before mailing.
• Works with sales personnel on any billing problems that may arise.
• Utilizing the daily credit list, assigns priority to the preparation of invoices of all jobs marked COD or Urgent Billing so that accurate collection can be made at the time of delivery.
• Works on periodic special projects or studies as assigned by supervisor.
• Performs other duties as requested.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General knowledge and understanding of company billing and manufacturing policy and procedure. Knowledge of sales tax applications.
• Ability to work with other people.
• Honest and forthright person with the ability to communicate clearly with fellow employees and customers.
• Ability to handle confidential information with discretion.
• Must act and perform duties without supervision. Must be a self-starter.
• Must have good attention to detail.

High school diploma with some formal accounting experience or formal accounting training. Knowledge of the technicalities of the printing process essential. Degree in Accounting or Printing Management plus technical experience within the printing industry preferable.

Must be able to read, write and understand English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Office Position Computer (PC) and software skills required.

The physical demands are typical for an office setting. Must be able to lift up to 20 pounds.