Project Accountant

Overview

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, and where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and communities, and we continually ask:
What is our impact on the world?

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Each role within our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The Project Accountant 2 position is responsible for all facets of project and contract financial management. This includes, but is not limited to, ensuring accurate contract documentation, contract monitoring, contract administration during various stages of a contract life cycle, and collaboration with project teams to ensure compliance with contractual requirements. This role supports PMs and project staff in delivering accurate contract performance data and resolving financial issues.

The Project Accountant 2 collaborates with local operations Area Management, Area Accounting Lead, Area Project Accounting team, and Corporate Accounting resources, following HDR policies, best practice processes, accounting principles, and federal government compliance standards.

Cross-Functional Project Financial Support

• Project Initiation
• Process and prepare Project Initiation Package per contract negotiations and receipt of standardized budget package from PM.
• Communicate project number and relevant financial data to PM, Quality, and Marketing staff.
• Confirm receipt of project documentation from PM, including:
  Signed Contract, Notice to Proceed, Proposal, Budget Information, PCR Form, Internal Workshare/Subconsultant Agreements, and Invoicing Instructions/Progress Report formats (if necessary).
• Support PM, as needed, with obtaining subconsultant agreements/POs executed.
• Participate in 0% Project Review.
• Attend kick-off and team meetings as necessary.

• Project Execution/Project Monitoring
• Review weekend and month-end Cost Sheets as necessary.
• Review job costs for Labor Transfers and process accordingly.
• Review and process subconsultant invoices with PM approval.
• Ensure timely release of subconsultant invoices for payment.
• Perform monthly billing function for all projects assigned.
• Post invoices within company deadlines and mail within 24 hours of invoice release date.
• Analyze and notify PM of outstanding A/R issues.
• Collaborate with PM to resolve outstanding A/R issues and document comments in EBS.
• Provide necessary data for PM, Area Manager and others regarding project financial status (fee/budget, staffing, and accounts receivable).
• Manage fee and budget updates due to work/scope changes and contract amendments.
• Update pipeline opportunity forecast as needed for expected contract amendments.
• Assist PM with updating staffing resource forecasts.
• Assist PM in Earned Value calculations to monitor project progress. Additional items may include: request Cost-to-Complete, updated resource forecast, identifying out-of-scope items, and participation in on-demand Project Reviews.

• Project Completion
• Confirm final billing is complete and all costs are recorded to the project.
• Coordinate project closeout activities with PM.

• Additional Duties / Cross-Functional Accounting Support
• Assist Area Accounting Lead with General Accounting Functions, as needed.
• Assist Area Manager and Accounting Directors with project management training, information system training, and process improvements.
• Respond to project-financial requests from Area Manager and Directors.
• Assist PMs with entering PPCs and maintaining Quality schedules as needed.

• Bachelor's degree in Accounting.
• Positive leader and team player who takes initiative to provide solutions.
• Highly energetic, detail-oriented, and well-organized.
• Local candidates preferred.
• Project accounting experience highly desired.
• Proficiency with MS Office (Excel, Word, Outlook).
• A/E/C experience also highly desired.

• Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 5 years of experience; an advanced degree may offset years of experience.
• Familiar with Earned Value Management.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.
• Self-motivated, well-organized, and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• Commitment to being an active participant in our employee-owned culture.

HDR is our company. Together, we build on each other s life experiences and perspectives to make great things possible every day, shaping a collaborative culture,…