Administrative Specialist

Overview

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-History-121800

Job Location: Denton

Salary: 34,352.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Innovative research, professional service, and stellar teaching and mentorship define the UNT Department of History, a community of 34 full-time faculty and staff, 450 undergraduate history majors, and nearly 100 MA and PhD students. The department has been long recognized in the fields of oral history and the histories of Texas and the American South. In recent decades, we have also emerged as a leader for interdisciplinary research in food studies, military history, the medical humanities, and in digital scholarship.

The duty of this Administrative Specialist position is assisting our students by managing and supervising all operations of the Department of History's Help Center, with supplemental duties as assigned of supporting the Division of Humanities' Laboratory for Engaged & Applied Public Humanities (LEAPH). The position maintains all History Help Center equipment and resources, supervises all Help Center personnel, provides a space for tutoring, make-up exams, and proctors exams for faculty courses.

This position supports the department's operations by maintaining inventory and purchasing for service awards and tenure review, completing the annual space survey, and assisting with updates to our History course primary source texts. This position assists the Chair with data analysis projects as needed and administers surveys to meet department needs. Other duties for this position include but are not limited to managing operations for the History Library and other departmental spaces and managing and ordering textbooks for faculty and graduate students.

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

• Exceptional customer service skills.
• Intermediate Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

• Experience in working with and managing student employees.
• Experience using Excel, Word, Access, Adobe Acrobat, and electronic file management.
• Strong organizational, time management, and communication skills.

• Responsible for training, supervising, scheduling, and monitoring time and labor for help center hourly student workers.
• Responsible for managing the help center student use computers textbooks, etc., scheduling proctors for exams as needed, and assisting visitors as needed.
• Responsible for collecting, submitting, maintaining and coordinating department book orders and desk copies for Faculty, Adjuncts, TAs, and TFs.
• Responsible for collecting syllabi and…