Associate Director, Financial and Administrative Systems Training Academy

ORGANIZATIONAL RELATIONSHIPS

Reports to:

Executive Director, CARE (Campus Alliance & Resource Education)

Supervises:
Grant Coordinator, FAST Academy;
May supervise Graduate Assistants, Student Assistants (including Resident Leaders), and Interns

May include, but not limited to the following:

• Supports the Executive Director in strategic planning and statewide scaling of FAST Academy and FAST Forward.
• Leads the design, implementation, and daily operations of FAST Academy and FAST Forward programs.
• Ensures support of high-quality curriculum delivery, immersive learning experiences, and consistent program standards.
• Provides direct support to students with foster care experience, including academic readiness, financial literacy, and college transition coaching.
• Coordinates virtual sessions connecting students with foster care liaisons from their future institutions.
• Partners with colleges, universities, school districts, and state agencies to recruit students and strengthen statewide pathways to higher education.
• Represents FAST Academy & FAST Forward at outreach events, trainings, and statewide meetings.
• Builds relationships with nonprofits, corporate partners, and philanthropic organizations to support program resources.
• Oversees all FAST Academy logistics, including housing, meals, transportation, classroom scheduling, and safety procedures.
• Manages communication, documentation, and operational workflows to support a seamless student experience.
• Supervises seasonal and professional staff supporting summer programming.
• Leads assessment of student outcomes, program impact, and academic readiness indicators.
• Prepares reports for internal stakeholders, donors, and external partners.
• Ensures compliance with FERPA, university policies, and data privacy standards.
• Supports grant development and donor stewardship related to FAST Academy & FAST Forward.
• Collaborates with TWU housing, academics, student life, and enrollment teams to execute a cohesive summer experience.
• Manage program logistics for FAST Academy (housing, meals, scheduling, safety) and operational workflows for FAST Forward (online modules, pacing, communication).
• Strengthens partnerships with statewide K–12, higher education, and community organizations.
• Represents FAST Academy & FAST Forward and CARE on committees and serves as lead contact in the Executive Director’s absence.

• Performs other duties as requested.

Master’s degree in higher education, student development, counseling, social work, or a related field required.

Minimum of three years of progressively responsible experience in student development, college access, child welfare–aligned work, or related fields. Experience supervising staff and/or managing student-support programs strongly preferred. Experience working with foster youth or other special populations highly preferred. Experience in training, residential life, program development, or statewide collaboration is a plus.

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

The following are essential:

• Excellent written, verbal, and presentation communication skills. Strong presentation skills and ability to deliver training to diverse audiences.
• Ability to use office software, student databases, and communication platforms.
• Strong communication, organization, project management, and supervisory skills.
• Capacity for independent judgment, problem solving, and multi-tasking in a fast-paced environment.
• Ability to conceptualize, prioritize, and execute programs and services with minimal supervision.
• Ability to build and maintain effective relationships with students, faculty, staff, K–12 partners, higher education institutions, and community organizations.
• Ability to manage budgets, coordinate multiple projects, and adapt to peak periods and short deadlines.
• Demonstrated ability to…