Senior Administrative Specialist

Title:

Senior Administrative Specialist

Employee Classification:
Sr Administrative Specialist

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Science

Department: UNT-COS - Student Services-124120

Job Location:

Denton

Salary: 36336.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The College of Science at the University of North Texas consists of the Departments of Data Analytics and Statistics, Biological Sciences, Chemistry, Mathematics and Physics and the interdisciplinary programs Teach North Texas, Bio Discovery Institute, Advanced Environmental Research Institute, and Interdisciplinary Program in Applied and Computational Science. The college offers Bachelor's, Master's, and PhD degrees in science and mathematics, currently serving more than 4,000 majors.

Our faculty are world-class researchers in science and mathematics, and the college faculty and staff work together to provide excellent support to our students in their academic education and professional development.

The mission of the College of Science is to provide a supportive, inclusive, and collaborative environment for students, faculty, and staff, integrating a contemporary education in science with the pursuit of research at the forefront of the natural and mathematical sciences. The College of Science Advising Center is committed to improving student learning outcomes and student success as our student population becomes ever more diverse and adapts to a changing world.

Position Overview

Provide administrative support to the College of Science Advising Center and the Sr. Assistant Dean of Academic Affairs, including managing front desk operations (answering phones/emails, greeting visitors), schedule keeping, preparing and distributing agendas, processing curriculum changes, monitoring financial accounts, and organizing special events. Maintains a productive office climate and assist the unit for optimal workflow. Select, train, and supervise part-time office personnel.

Tasks such as data entry, office supply organization, record keeping, logging delivered documents, time entry, scanning and imaging, website maintenance, preparation and maintenance of reports, coordinate meeting logistics, and handling correspondence. Manage purchases for the unit, including travel and budget tracking.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge,

Skills and Abilities

Exceptional customer service skills. Advanced Microsoft Office skills - especially in Word and Excel. Knowledge of accounting/budgeting procedures. Self starter with an ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

Experience with financial management of grants and projects. Proficiency in Microsoft Office, including Word,…