Licensing Analyst

Title: Licensing Analyst

Employee Classification: Licensing Analyst

Campus: University of North Texas

Division: UNT-Research & Innovation

Sub Division-Department: UNT-Research & Innovation

Department: UNT-Innovation & Commercialization-190300

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

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The Innovation and Commercialization unit within the Division of Research & Innovation, empowers researchers to transform discoveries into products, services, and companies. The team provides university researchers with services to support navigating the intellectual property and patent processes, development of licensing agreements with strategic industry partners, mentorship in creating startups and pursuing entrepreneurship, and administering commercialization education programs that help forge paths from academic innovation to real-world application.

The Licensing Analyst supports coordination of a portfolio of intellectual property and licensing activities, ensuring that disclosed ideas, patents, and agreements move efficiently through the technology transfer pipeline. This position reports to the Director of Innovation & Commercialization to assist in program planning, monitoring, and process improvement across intake, IP and agreement administration; stakeholder communication; and financial tracking to enable leadership to manage risks, meet deadlines, and achieve commercialization goals.

Bachelor's degree in business, science, engineering, law, or a related field and three (3) years of professional experience in licensing, technology transfer, or business development; or any equivalent combination of education, training, and experience.

• Demonstrated experience managing complex, multistakeholder projects and deadlines simultaneously (technology transfer, product development, process transfer, or similar preferred).
• Strong project management skills, including: planning, scheduling, risk management, and resource coordination.
• Excellent written and verbal communication skills, with the ability to translate technical information for diverse audiences.
• Strong organizational skills and attention to detail.

• Organizes and updates electronic and files for patents, copyrights, trademarks, and trade secrets associated with university or company IP. Collects inventor signatures and required forms for patent filings, assignments, and internal IP compliance documents. Monitors status of cases and sending reminders to inventors, attorneys, and Director about upcoming milestones.
• Maintains tracking spreadsheets and folders for disclosures, patent filings, agreements, key deadlines, and compliance dates. Tracks execution of agreements, ensuring all parties have signed, distributing fully executed copies, and maintaining agreement logs. Monitors licensee reporting deadlines (royalty reports, progress reports) and flagging late or missing reports to responsible officers.
• Prepares, issues, and tracks invoices sent to licensees and for patent prosecution. Assists with tracking incoming license revenue and other payments per agreement terms, and prepares documentation for research division budget staff to execute financial transactions.
• Compiles reporting for unit leadership on disclosures, agreements, revenue, and activity metrics utilizing data from IP software databases and spreadsheets.
• Inputs new invention disclosures in iEdison to maintain government compliance and reporting.
• Other duties and projects as…