Administrative Specialist III - Sheriff Administration

Job Overview

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

• Perform research and compile data for special projects, reports or other publications; prepare correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.
• Answer phones, greet visitors, and respond to inquiries related to the county or specific department; direct visitors to correct employee or department as necessary.
• Process incoming and outgoing mail; route mail to proper recipient.
• Establish and maintain files and records; retrieve materials as requested; perform data entry as requested.
• Maintain office supply inventories, ordering and distributing supplies as necessary.
• Coordinate multiple departmental programs through scheduling, training, managing, and monitoring; oversee office management in department without direct supervisory responsibility.
• Display and reflect the culture, mission, vision, values, and direction of the department.
• Regular and punctual attendance is required.
• Track and organize compliance deadlines with the Texas Commission on Law Enforcement regarding the Support Services and Internal Affairs Divisions.
• Manage high-priority and confidential documentation.
• Coordinate interdepartmental communication.
• Ensure the agency remains aligned with current and emerging regulatory requirements.
• Support audits and legal inquiries.
• Maintain accurate and properly archived records.
• Perform other related duties as required.

• High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.
• Specific certifications related to the area of assignment may be required for this position.
• Paralegal certification preferred.
• Extensive knowledge of the Texas State Library and Archives Commission preferred.
• Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.
• Ability to obtain required certifications: TCIC/NCIC Certification and CJIS Security Awareness Certification.

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