Administrative Specialist III - Sheriff Administration

Overview

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Performs research and compiles data for special projects, reports or other publications;

prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives. Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.

Maintains office supply inventories, ordering and distributing supplies as necessary. Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility. Displays and reflects the culture, mission, vision, values, and direction of the department. Regular and punctual attendance is required. Tracking and organizing compliance deadlines with the Texas Commission on Law Enforcement regarding the Support Services and Internal Affairs Divisions.

Managing high-priority and confidential documentation. Coordinating interdepartmental communication. Ensuring the agency remains aligned with current and emerging regulatory requirements. Supporting audits and legal inquiries. Maintaining accurate and properly archived records.

• Coordinating multiple departmental programs through scheduling, training, managing, and monitoring; overseeing office management in department without direct supervisory responsibility.
• Tracking and organizing compliance deadlines with the Texas Commission on Law Enforcement regarding the Support Services and Internal Affairs Divisions.
• Coordinating interdepartmental communication and ensuring the agency remains aligned with current and emerging regulatory requirements.
• Supporting audits and legal inquiries.
• Maintaining accurate and properly archived records.
• Regular and punctual attendance is required.

• High School Diploma or GED and a minimum of three years of experience in a related field; or an equivalent combination of education and related experience required.
• Specific certifications related to the area of assignment may be required for this position.
• Paralegal certification preferred.
• Extensive knowledge of the Texas State Library and Archives Commission preferred.
• Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.
• Ability to obtain required certifications: TCIC/NCIC Certification and CJIS Security Awareness Certification.

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