Senior Administrative Specialist

Title:

Senior Administrative Specialist

Employee Classification:
Sr Administrative Specialist

Campus:
University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-CLASS-Dean's Off-Gen-120100

Job Location:

Denton

Salary: $36k+; commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Department Summary

The College of Liberal Arts and Social Sciences (CLASS) Dean's Office provides central administrative and operational support for UNT's largest academic unit. The office partners with departments and university leadership to support academic programs, faculty affairs, budgeting, personnel processes, and college-wide initiatives while advancing student success.

Position Overview

Located in the Executive Dean's Office of the College of Liberal Arts and Social Sciences (CLASS), the primary responsibility of the CLASS Dean's Office Senior Administrative Specialist is to coordinate and process travel arrangements, reimbursements, and related documentation for CLASS faculty, staff, students, and guests, ensuring compliance with University policies, timelines, and budget requirements.

In addition, the position serves as the primary front desk presence for the CLASS Dean's Office, acting as the first point of contact for visitors, callers, and other inquiries. The role also supports daily administrative operations, advancement and development activities, helps with events, and is a good team player when needs arise. This position requires a high level of customer service, organization, discretion, and the ability to manage competing priorities in a public-facing environment.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge,

Skills and Abilities

* Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

* Knowledge of, or the ability to learn, University policies and procedures.

* Skill in customer service orientation by actively looking for ways to help people.

* Skill in communicating effectively in writing as appropriate for the needs of the audience.

* Skill in using computer applications including spreadsheet, database and word processing software.

* Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

* Ability to communicate effectively in both oral and written form.

* Ability to analyze, organize and prioritize work under pressure and to meet multiple deadlines.

* Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.

* Ability to work successfully as a member of a team and independently with moderate supervision.

Preferred Qualifications

* At least one year of front desk/reception customer service in a professional office setting.

* Knowledge of University travel systems such as Coupa or similar travel/expense management platforms.

* Prior experience coordinating travel, reimbursements, or financial documentation in a complex organizational environment.

* Previous experience in higher education a plus.

Job Duties

* Coordinate and process travel bookings, reimbursements, and related documentation for CLASS faculty, staff, students, guests, and job candidates, ensuring compliance with University policies and deadlines.

* Track travel requests and…