Sales Admin

We looking for passionate people to join us on our mission. Be part of a leading company that values talent, offers competitive benefits, and provides a platform for personal and professional development.

Supporting the Sales and Business Development team in administration, scheduling, follow-ups, documentation, and ensuring that prospective clients have a professional and efficient experience when interacting with Viskal.

• Recording all new leads into the CRM/Google Sheet/Odoo.
• Updating lead status on a daily basis.
• Organizing the pipeline to ensure it is neat and easy to monitor by the Managing Partner.
• Conducting initial follow-ups for leads/contractors who have not responded..

• Scheduling meetings between prospective clients and the Viskal team.
• Creating and sending Google Meet invitations / meeting locations.
• Sending meeting reminders 60 minutes before the schedule.
• Preparing meeting agendas when required..

• Assisting in preparing draft proposals, quotations, and service offerings based on Viskal templates.
• Sending proposals to clients via email or Whats App Business.
• Following up on proposal status (D+1, D+3, D+7).
• Filing all documents in the correct client folders.

• Acting as the initial point of contact for prospective clients before being handed over to the fulfillment team.
• Answering basic questions about Viskal services (price range, available services, registration process).
• Maintaining a professional, friendly, and responsive communication tone.

• Assisting in preparing onboarding files after the client signs the deal.
• Generating invoices for clients.
• Following up on outstanding invoices.

• Number of incoming leads.
• Follow-up progress or bottlenecks.
• Marketing hub status and referral points.

• Good admin & documentation ability
• Familiar with Google Workspace, Whats App Business, CRM tools (odoo)
• Detail-oriented & fast response
• Basic sales understanding
• Professional, friendly, reliable
• Bonus Skills
• Familiarity with accounting, tax, compliance, HR, and notary services
• Ability to create clear quotations
• Ability to pre-qualify leads
• Ability to conduct cold follow-ups politely and effectively