Associate Acquisition and Process Support Officer; P

Position: Associate Acquisition and Process Support Officer (P-2)

About Us

The OPCW’s mission is to implement the provisions of the Chemical Weapons Convention to achieve our vision of a world free of chemical weapons in which chemistry is used for peace, progress, and prosperity, and to contribute to international security and stability, general and complete disarmament, and global economic development.

The OPCW was awarded the Nobel Peace Prize in 2013 for its extensive efforts to eliminate chemical weapons.

General Information

• Contract Type Fixed-term Professional
• Grade P2
• Total Estimated monthly remuneration depending on post adjustment and family status: USD 6,576
• Closing Date 19/12/2025

Responsibilities

Job Summary

The Mission of the Inspectorate Division (INS) is to implement Articles IV, V and VI of the Chemical Weapons Convention (CWC), by efficient and effective deployment of Inspection Teams (IT) to Member States. The Division maintains readiness to conduct Challenge Inspections (CI) and Investigation of Alleged Use (IAU) and provides assistance to protect against the use of Chemical Weapons (CW), in accordance with Articles IX and X, as well as participation in Non-Routine Missions (NRMs), in accordance with decisions of the OPCW Policy Making Organs or the OPCW Director General (DG) instruction.

The Operations and Technology Support Branch (OTSB) provides key support to all INS operations and technology‑related activities, drawing upon operational synergies with the OPCW Chem Tech Centre.

OTSB is responsible for coordinating all INS missions, providing operational, informational, administrative, technical and logistical support and ensuring timely and efficient procurement and maintenance of inspection equipment.

OTSB also maintains close communication with inspection teams and States Parties before, during, and after the inspections. OTSB’s Situation Centre provides 24/7 support and maintains comprehensive operational control of missions to ensure secure and reliable communications through its Operations Centre.

Associate Acquisition and Process Support Officer will provide procurement and acquisition support. This role involves budget planning and operational tracking, process optimization and internal efficiency, coordinate the drafting, review, and updating of INS quality documents.
The position offers an opportunity to demonstrate strong customer service orientation skills within a multicultural environment, uphold integrity, and exhibit a high level of professional competence.

Main Responsibilities

Under the direct supervision of the Head, Technology Hub and Logistics, the incumbent will perform the following functions:

Procurement and Acquisition Support

• Supports and monitors procurement activities across OTSB in close collaboration with the Technical Support Officer, ensuring compliance with internal procedures and timely delivery of goods and services;
• In coordination with the Technical Support Officer and relevant stakeholders works to ensure that technical specifications are complete and acquisition packages meet quality standards;
• Supports the development of internal guidelines and capacity‑building efforts to institutionalize decentralized procurement planning with consistent quality and compliance;
• Monitor procurement progress, delivery timelines, and risk indicators to support operational readiness.

Budget Planning and Operational Tracking

• Supports OTSB’s operational budget preparation, aligning acquisition plans with budgetary forecasts;
• Maintains tracking mechanisms to monitor procurement flows and project‑related expenditures;
• Prepares consolidated budget justifications and variance analysis in coordination with Head, Technology Hub & Logistics and other relevant stakeholders.

Process Optimization and Internal Efficiency

• Institutionalizes process mapping, process analysis, and workflow optimization within TH&L and OTSB;
• Contributes to the development of proposals for process optimization and tracks their implementation across relevant work streams;
• Maintains a centralized repository of procedural documentation, improvement initiatives, and lessons learned.

Quality Documentation (QDOCs) Management

• Coordinate the drafting, review, and updating of INS…