Customer Service Coordinator

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply.

Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. Whenever we’re with, whatever we’re doing, we always make it real
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Reporting to the Customer Operations Director, the Customer Operations Coordinator will be responsible for the management and facilitation of customer orders, pricing, document requests, customer inquiries, complaints, and resolutions. They will serve as the subject matter expert for the internal users of specified systems and develop key relationships with customers and vendors to maintain and/or improve our competitive position within our industries.

They will assist in medium and complex data‑related projects to analyze, monitor, and maintain customer data integrity.

• Manage customer orders throughout the “Order to Cash” process utilizing SAP ERP system.
• Manage customer adherence to contracted pull rates and annual volumes to ensure contracts are fulfilled.
• Enter and/or assist with customer sample and technical document requests.
• Compile periodic and standard reports for internal and external customers, including but not limited to open/pending orders, position reports (orders/needs & longs), and month‑end close reports.
• Post sales invoices (billing), debit and credit notes.
• Process deductions and claims, coordinate and expedite the collection or clearing of these deductions.
• Facilitate the execution of required international shipping documents, letters of credit, etc.
• Serve as the primary point of contact for customer inquiries related to orders, deliveries, pricing, and product information.
• Direct interaction with customers to include periodic meetings and site visits where travel could be required.
• Assist in creating and maintaining business processes and best practices.
• Handle customer complaints and resolve issues professionally, escalating when necessary.
• Required to multi‑task with an attention to detail and switch gears quickly.
• Partner with the production, shipping, and warehouse teams to ensure products are timely produced and shipped to meet customer needs.
• Ensure compliance with OFI policies, food safety standards, and quality procedures.
• Support continuous improvement initiatives to enhance customer experience.
• Liaise with the Olam Global Business Services (OGBS) team to handle issues and resolve exceptions.
• Perform other duties as assigned.

• High School Diploma is required. A bachelor’s degree is preferred.
• Three (3) years of customer support experience is required. Experience with a trading company is preferred. ERP system experience is required; SAP is preferred.
• Knowledge of industry practices, terminology, and settlement process is preferred.
• Strong practical accounting, analytical and organizational skills are required.
• Proficiency in Microsoft Office products including Excel, Outlook, and Word is required.
• Strong communication skills, both verbal and written, are required.
• Ability to work independently as well as with a team is required.
• Capacity to multi‑task and switch between tasks fluidly while setting and adhering to deadlines is required. Must be able to solve problems and handle multiple tasks effectively.

• Experience in food ingredients, agriculture, manufacturing, or FMCG industries.
• Knowledge of logistics, export/import processes, or demand planning.
• Ability to work with global customers and cross‑functional teams.
• Multilingual skills are a plus.

Note:

This job description is not intended to be all‑inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]

At ofi, we celebrate our diversity. Olam Americas LLC is proud to be an equal opportunity workplace.