Activities Coordinator

Candidates must be bilingual; fluent in English and Spanish.

Summary The Activities Coordinator executes senior activities and programs for the assigned location, under the direction of the Programs Manager, Nutrition & Activities, ensuring all members are actively engaged both mentally and physically.

Organizational Relationships

• Responsible to the Programs Manager, Nutrition & Activities and has a support responsibility to other departments as necessary.
• Responsible for the supervision of assigned department personnel and volunteers.

Essential Duties And Responsibilities

• Facilitate and coordinate activities, trips, special events and educational programs for the senior population with emphasis on health and well-being at the assigned location, while ensuring member participation.
• Coordinate and supervise the use of all recreation equipment, supplies and materials.
• Manage all non-client administrative functions of operating the assigned location, to include clerical duties as necessary.
• Responsible for meeting annual goals set for the assigned location, financial, recreational, donation collection, and memberships; including maintaining a membership database.
• Establish cooperative working relationships and assist in developing, implementing and/or participating in activities.
• Train and oversee volunteers in various capacities.
• Order materials and supplies as needed for the assigned location with approval based on annual budget.
• Develop relationships with the core community to integrate seniors into COA and community special events.
• Responsible for assisting with setup and clean-up of the site based on the specific activities being held.
• Responsible for providing snacks and beverages for members during activities, and when requested.
• Maintain safe food handling and sanitation as established by 64E-11 of the Florida Statutes.
• Perform other duties as assigned.

Knowledge,

Skills And Abilities

• Demonstrated experience in event and activities coordination.
• Demonstrated creative/technical knowledge and expertise with a variety of communication media including newsletters, advertisements, direct mail, websites, social networking, and other avenues as recommended.
• Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues throughout COA, other constituents and the public.
• Ability to remain calm and composed when dealing with stressed or upset clients.
• Ability to work effectively and patiently with clients.
• Strong interpersonal skills and ability to communicate, both orally and in writing, with all levels of constituents.
• Ability to represent COA professionally with integrity, character and professional drive.
• Prioritize and perform duties with time pressures and frequent interruptions.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to utilize general office equipment and other necessary equipment, including personal computer and various software packages.

Education And/or Experience

High school diploma or general education degree and one-year related experience and/or training; or equivalent combination of education and experience. Knowledge on the process of aging and available community resources are a plus. Must have compassion for and desire to work with the elderly. Must possess and maintain Serv Safe certification. Candidates must be bilingual; fluent in English and Spanish.

Physical Requirements And Work Environment

• Performs sedentary to light work in a ventilated, lighted and temperature-controlled office setting.
• Frequent need to sit, stand, stoop, walk, talk and hear, may occasionally need to lift up to 25 pounds.