Accounting Specialist I & II

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Position performs specialized accounting duties using standardized procedures. The specialist serves accounting department functions in support of the operations for assigned programs and fiscal services; performs professional accounting duties and responsibilities involved in financial analysis, and reporting for accounts payable, accounts receivable, and payroll; prepares journal entries and general ledger reconciliations; receives public for the administrative building and acts as a resource person regarding assigned areas of responsibilities.

Applies skills and job knowledge in area of specialization; applies procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization at an intermediate level of knowledge and understanding; works on non‑routine tasks, projects, and applications; resolves issues/makes working decisions within area of specialization or responsibility with intermittent supervision. (minimum of 5 years of experience in related duties)

Works on varied tasks ranging from routine to complex. Applies full range of specialized skills and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; performs broad and/or focused assignments under administrative supervision; relies on experience and judgment to plan and accomplish assigned responsibilities. (minimum of 3 years of organizational position experience, which may be waived with related degrees or certifications)

• Serve as a resource for vendors, external customers, and employees; answer questions and provide information on department policies and procedures; research problems and prepare necessary adjustments.
• Process purchase orders, accounts payable and prepare general correspondence.
• Serve as the first point of contact for employees and the public, respond to a wide variety of questions, maintain safety protocols.
• Perform general administration responsibilities and records maintenance for additional areas of responsibility.
• Monitor and interpret new developments in laws and regulations related to taxes, payroll, and/or purchasing card industry (PCI) compliance as related to assigned area of responsibility; provide technical assistance with implementation and compliance for all departments.
• Ensure accuracy and input into the accounting database with regard to coding of invoices and maintenance of general ledger expense account and inventory records.
• Review work of department accounting to analyze audit defendable accuracy, completeness, conformance to policy, eligibility for payment and payment authorizations.
• Reconcile accounts payable totals, with general ledger and Treasurer’s Office Eagle system to balance fund payments.
• Review documents, requests, email and information safeguarding against potential fraud.
• Inform personnel and vendors regarding a variety of procedures and program requirements for the purpose of providing necessary information for completing transactions, taking appropriate action and/or complying with established fiscal guidelines.

• Complete all responsibilities of level I at an advanced level with administrative supervision.
• Prepare, reconcile and remit employee payroll and deductions including wage assignments, garnishments, retirement contributions and insurances; prepare and enter payment requests for deduction payments; make payment of Federal and State payroll taxes.
• Complete all duties of level I under intermittent supervision.
• Provide assistance to the Accounting Department in the analysis of revenue and expenses related to the preparation of the budget; identify discrepancies and areas of concern.
• Perform accounting work involved in financial record keeping and reporting; verify, balance and adjust records including journal entries; enter data into assigned systems; update files; create, maintain and generate reports.
• Maintain and reconcile a variety of fund balances, ledgers and accounting records; examine and correct accounting errors; prepare adjusting…