Program Assistant, Population & Public Health
Job in
Delta, BC, Canada
Listing for:
Fraser Health
Full Time, Per diem
position
Listed on 2026-01-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Salary/Wage Range or Industry Benchmark: 28.8 - 30.53 CAD Hourly
CAD
28.80
30.53
HOUR
Job Description & How to Apply Below
Salary
The salary range for this position is CAD $28.80 - $30.53 / hour
Job Summary We are currently looking to fill a Relief Full-Time opportunity for a Program Assistant to support Population & Public Health in Delta, B.C. This position is available until January 2027, or until return of incumbent.
Delta
A vibrant suburban city with a seamless blend of rural landscapes and urban development. A vibrant and rapidly growing suburban city where urban and rural landscapes blend together, Delta is made up of three distinct communities:
Ladner, Tsawwassen and North Delta. With a rich farming and agricultural history, Delta bodes spectacular oceanfront beaches and magnificent views of Washington state’s Mount Baker.
Benefits
- Comprehensive, 100% Employer-Paid Benefits:
Enjoy peace of mind with full coverage. - Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
- Benefit Portability:
Seamlessly transfer your benefits from another HEABC employer. - Immediate Pension Enrollment:
Secure your future with a defined municipal pension plan from day one. - Maternity Top-Up:
Receive an 87% top-up during maternity leave. - Trans Link Pass Subsidy:
Save on commuting costs with a 50% subsidy on Trans Link passes - Additional employee discounts and perks available
* Eligibility based on employment status
Detailed Overview
The Program Assistant assists in implementation and program delivery for designated Population & Public Health (PPH) program initiatives by providing program, administrative, coordination and project support.
Assists in the preparation/planning of budgets; monitors revenue / expenditures; processes and tracks contracts; inputs into the development, implementation and evaluation of programs, policies, procedures and standards. Performs a variety of secretarial/administrative duties for Program and Manager, including gathering data, preparing statistical reports and assisting with the program's regular reporting requirements. Maintains various databases, relevant documents, sets up and maintain file management systems.
Coordinates clinic schedules and assists in the recruitment and selection of designated PPH staff as required. Liaises with a variety of internal and external individuals, departments and organizations.
This position may be required to travel to more than one location within an assigned geographical area.
Responsibilities
Provides implementation support for projects and liaises with all levels of staff within designated PPH program.Participates on special projects and assignments as requested, collects and analyzes relevant data, and produces required reports.Provides off-site field work, including liaising with designated PPH staff and other stakeholders.Participates in establishing and preparing operational standards, procedures and instructions that contribute to the effectiveness of the program. Assists in the development of regular progress reports.Prepares contracts for special projects based on contract template. Reviews contract content with Manager. Monitors payments and maintains contract files.Develops and maintains an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, project documents, meeting/committee meetings and contracts including monitoring of payments.Initiates, processes and/or monitors purchases via purchase cards, purchase orders and requisitions and forwards for approval as requited; verifies codes and calculations, tracks invoices, follows up on discrepancies and contacts other for correction of errors. Investigates invoice anomalies and damages shipments as requited. Reconciles purchase card statements and expense claims. Receives, records, checks, balances cash transactions, including receiving payments and issuing receipts.
Makes bank deposits as necessary.Coordinates and schedules appointments and meetings, as directed. Determines requirements and ensures all necessary support documentation is available and arrangements are completed. Prepares agendas, records meeting notes. Monitors task lists and follows up on action items as required.Assists in the recruitment and selection of designated PPH staff by posting positions, reviewing applications, arranging interviews, and participating on interview panels.Provides varied administrative support to program staff by drafting routine and non-routine correspondence, typing a variety of documents such as reports, letters, minutes, presentations and memoranda. Resolves day-to-day problems, determines priorities, evaluates procedures and makes recommendations and implements revised methods for the program.Assists the Manager with budget planning by performing duties such as preparing financial summaries and reports. Assist with the development of short and long-term plans for capital needs by collating and prioritizing requests for space, furniture and/or equipment. Monitors expenditures for…
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