School Square Operations and Events Coordinator

The Operations & Events Coordinator is a full-time, dynamic and highly visible role at the heart of our historic cultural arts campus, Old School Square and the Downtown Development Authority (DDA). This position plays a critical role in coordinating campus operations, venue rentals, public events, board support, and organizational communications. We are looking for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and brings both precision and personality to their work.

From greeting visitors in the office to managing complex event logistics, this individual serves as a key connector between residents, visitors, downtown businesses, property owners, city departments, and the OSS/DDA team.

• Manage and maintain the Old School Square and DDA master event calendars.
• Oversee the full venue rental lifecycle including inquiry tracking, venue tours, client communication, contract preparation, and event execution.
• Prepare and manage rental agreements, invoices, Banquet Event Orders (BEOs), and event documentation.
• Track payment schedules, generate deposit and balance invoices, and coordinate with finance to ensure timely processing.
• Create detailed site maps and event layouts for OSS and DDA-partnered events.
• Provide on-site operational support for all Old School Square and DDA events, including front-of-house management, volunteer oversight, and concert support.
• Assist with artist hospitality including band riders, green room setup, and vendor documentation.
• Create and manage vendor tracking and communication.
• Develop and maintain campus cleaning schedules aligned with event activity.

• Submit quarterly reports and prepare board materials related to Old School Square programming and events.
• Coordinate and track the Old School Square Fee Waiver process.
• Facilitate communication and ensure compliance with City departments, including SETAC applications and permitting requirements.
• Maintain organized digital event files and documentation within the shared drive.
• Maintain a clean, welcoming, and organized office environment.
• Serve as a professional and friendly first point of contact for guests and incoming calls.

• Work closely with the OSS and DDA team and Board of Directors in a collaborative, transparent environment.
• Support brainstorming and creative planning efforts to activate and promote Downtown Delray Beach.
• Engage with residents, visitors, downtown business owners, and property owners to enhance event experiences and community partnerships.
• Assist in developing operational efficiencies, policies, and procedures to strengthen internal systems.

• Strong customer service with advanced administrative and organizational skills.
• 5 years experience managing multiple projects in a high-volume, deadline-driven environment.
• Excellent written, verbal, and interpersonal communication skills.
• Professional work ethic with attention to detail.
• Experience with database systems, event management platforms, and Microsoft Office.
• Ability to work collaboratively with executive leadership and board members.
• Understanding of local government structure and regulations is a plus.
• Demonstrated ability to adapt to change and work effectively in a dynamic environment.
• Flexible schedule required, including evenings and weekends.
• Ability to remain calm, solutions-oriented, and professional in high-pressure situations.

• Comprehensive health insurance benefits (medical, dental and vision) and free health clinic
• Accrued paid time off
• Paid government holidays

If you meet these qualifications, please submit your professional summary of experience with references to the Downtown Development Authority via email by sending to  If you have questions please call .