Administrative Coordinator II

All Achievement Centers for Children & Families (ACCF) employees are required to uphold the mission and vision of ACCF, and to foster an environment that promotes the academic, social, emotional, and physical development of each child enrolled. In addition, employees in development support roles help maintain positive relationships with donors, volunteers, and community partners, assisting with administrative tasks and ensuring ACCF’s programs for children and families run smoothly.

The Administrative Coordinator II supports ACCF’s daily operations through data management, administrative organization, and cross‑departmental collaboration. This role ensures the accuracy and consistency of donor, financial, and compliance data while assisting with grants, reporting, and communications. The ideal candidate is detail‑oriented, tech‑savvy, and adaptable, able to balance data accuracy with hands‑on operational support.

Classification: Non-Exempt / Hourly

Schedule: Full Time

Reports To: Chief Executive Officer & Chief Development Officer

• Collect, clean, and validate data from multiple internal and external sources to ensure accuracy and consistency.
• Maintain and update databases, spreadsheets, and dashboards for ongoing projects and business operations.
• Support data migration, integration, and quality assurance efforts across systems.
• Respond to internal data requests and provide timely, accurate reports or extracts as needed.
• Troubleshoot data discrepancies and coordinates with relevant teams to resolve issues.
• Assist in documenting data processes, workflows, and reporting standards.

• Assist with preparation of reports, budgets, and compliance documentation.
• Support scheduling, meeting coordination and minutes, and preparation of materials for meetings.
• Maintain organized electronic and paper filing systems for contracts, forms, and administrative documents.
• Coordinate vendor communications and property-related service requests as needed.
• Serve as a system point of contact for data questions and internal reporting needs.
• Prepare donor acknowledgment letters and give summaries through Donor Perfect or similar donor database system.
• Support fundraising and event logistics, including data entry, tracking, and follow‑up reporting.
• Assist in the creation of development communications, including newsletters, flyers, and other outreach materials.
• Represent ACCF and assist in fundraising and community events as needed.

• Work closely with Finance, Development, and Programs teams to align data and operational processes.
• Participate in regular operations and team meetings, providing updates and input on shared initiatives.
• Provide support for special projects, events, and other organizational needs as assigned.

• Associate’s or bachelor’s degree preferred; equivalent relevant experience considered.
• 2–4 years of experience in database management, nonprofit administration, or related operations role.
• Proficiency with donor databases (Donor Perfect or similar)
• Strong skills in Microsoft Excel, Word, and data reporting tools.
• Experience supporting grants, reporting, or compliance preferred.
• Data Accuracy & Analysis:
  Skilled in managing, interpreting, and reporting detailed data with precision.
• Organization & Time Management:
  Able to manage multiple priorities and deadlines effectively.
• Process Improvement:
  Identifies and implements solutions to streamline workflows and data systems.
• Communication:
  Strong written and verbal communication skills; clear and professional correspondence.
• Team
  
  Collaboration:
  
  Works cooperatively with staff, vendors, and leadership across all departments.
• Professionalism & Integrity:
  Maintains confidentiality with sensitive donor and financial information.
• Adaptability:
  Flexible and resourceful in responding to changing organizational priorities.
• Strategic Thinking:
  Ability to align data systems with organizational goals and translate insights into actionable strategies.
• Technical Proficiency:
  Highly skilled in databases, digital tools, and computer systems — or able to quickly learn and…