Administration Manager; Infrastructure & Facilities Okhla LPA

Position: Administration Manager (Infrastructure & Facilities) || 8–10 years || Okhla  || 7-9 LPA
Location -  Okhla Phase 3, New Delhi
Experience Required -  Minimum 8–10 years

Employment Type

-  Full-Time, Permanent (Work from Office)
Preferred Joining -  Immediate
Responsible For -  Keeping the office running smoothly and providing administrative support
Reports To -  Management
CTC -  7–9 LPA

Important:
This is not a standard admin role .
The position requires experience in  facility management and infrastructure operations , including managing building systems, vendor services, safety compliance, and maintenance of critical office infrastructure.

Core knowledge expected:

Working knowledge of  HVAC systems, DG sets, UPS, elevators, and electrical infrastructure
Understanding of statutory compliances, NOCs, and facility-related certifications
Experience managing vendors, AMCs, and maintenance schedules
Ability to oversee preventive maintenance and facility audits
Experience handling corporate office infrastructure operations

Responsibilities include, but are not limited to

1. Facility & Infrastructure Management

Ensure all facilities comply with safety regulations, hygiene standards, and statutory requirements.
Oversee preventive and corrective maintenance of HVAC systems, chillers, DG sets, UPS units, elevators, fire safety systems, electrical infrastructure, CCTV, and access control systems.
Track and ensure timely renewal of licenses, statutory certificates, and NOCs, including fire, electrical, and structural clearances.
Conduct regular facility audits & proactive maintenance and inspections to maintain operational efficiency, safety, and visual appeal of the workplace.
Coordinate with vendors, service providers, and internal teams for timely repairs, maintenance schedules, and equipment upgrades.
Keep maintenance logs and report on daily activities

2. Administrative Operations

Housekeeping Management
Supervise administrative teams and outsourced housekeeping staff.
Delegate cleaning and maintenance roaster for allotted responsibilities to team members
Ensure all cleaning and dusting tasks are completed before office hours begin. Conduct daily inspections to maintain high standards of cleanliness.
Monitor staff punctuality, attendance, and task completion.
Address internal issues and foster a disciplined, service-oriented culture.
Ensure adherence to health and safety standards in all housekeeping activities.

Vendor & Contract Management
Identify, onboard, and manage vendors and service providers.
Oversee vendor performance, contracts, payments, and renewals.

Finance & Compliance
Track administrative expenses and ensure they stay within budget.
Verify and process vendor bills for timely submission to the Finance department.

Events & Coordination
Plan and coordinate logistics for internal events, training sessions, and meetings.
Collaborate with HR, Admin, and Operations for seamless execution and resource sharing.

Note:

Occasional local travel within the NCR region may be required.

Candidate Profile
8-10 years of experience in
→    facility management - overseeing facility maintenance and upkeep.
→    office management/administration, preferably in a large corporate setting
Diploma or equivalent from a reputed institution.
Well-groomed and professionally attired, presenting a polished and confident appearance.
Knowledge of HVAC and other building systems.

Hands-on experience with office machines and heavy equipment.
Excellent written and verbal communication skills.
Proficient in Microsoft Office applications.
Contract handling experience
Quick to adapt, capable of multitasking and prioritizing to meet deadlines.
Possesses a personal network of vendors and can identify new vendors as required.
Must have own vehicle and be comfortable driving within Delhi NCR to fulfil administrative duties.
Works well under pressure and maintains composure in challenging situations and work independently without need for constant follow-ups

Should have a proven, stable work history—candidates with frequent job changes or short tenures may not be considered.

Important Details
Nearest Metro stations:
Govindpuri (Violet Line) & Okhla NSIC (Purple Line), both about 10 minutes away
Interview process requires attendance at Head Office in Delhi
Established brand…