Materials Clerk

Summary     .
Day to day administrative operation of purchasing at the Materials Department.
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Maintaining food requisitions, purchase requests, purchase order files and records.
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Routes all incoming and outgoing mail as well as correspondence related to the Materials Department.
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Ensure that administrative inventory items i.e., office supplies, are stored properly and utilised accordingly to minimise wastage and spoilage.
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Utilise all measures of proper inventory control.
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Advise Assistant Materials Manager /Asst Manager Materials of unusual or excessively high consumption of inventory and non-inventory items.
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Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Assistant Materials Manager.
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Adhere to internal control Policy and Procedure throughout the department, regarding receiving, inventory control, issuing, and emergency issuing.
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Answers and routes incoming telephone calls.
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Assists and coordinates all product requisitions and specifications of food item from kitchen.
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Maintain inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of the Scala  System.
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Ensure that every kitchen outlets in the hotel receives goods and services as required and to the standards they have specified.
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Create Purchase Orders for all food and beverage requisitions through the use of the Maxial System.
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Ensure full compliance with the Departmental Operational Manual for the various areas of the Materials Management.
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Operate and use the computer in accordance with established procedures Source and obtain price quotation for all purchase requests.
Qualifications   Diploma