Executive Assistant to Founder - US Timezone

Position: Executive Assistant to the Founder - US Timezone
Key Responsibilities:

Manage scheduling of both meetings and events based on CEO's priorities.
Maintain a detailed check list of CEO's Priorities and review and update the calendar as per priorities and preferences.
Optimize CEO's schedule to ensure maximum efficiency and improved time management for CEO.
Be the primary point of contact for meeting requests and inquiries related to the CEO's calendar.
Promptly follow up, respond and provide all necessary information when requested.
Meticulously plan and manage all travel plans, agenda, logistics, and itineraries.
Arrange all important documents related to travel plan and meetings and ensure to review with CEO proactively.
Maintain all expenses and related reports in an organized manner.
Timely perform all accounting tasks and file expense reports.
Coordinate all Executive meetings and retreats and assist with staff meetings and events as needed (both internal and external).
Lead/assist CEO office with special projects, events, and activities.
Coordinate meetings and visits for external guests, liaising with internal stakeholders to ensure smooth logistics.

Good to have:

• Minimum 10 years of EA experience, within the tech services or consulting industry, supporting C- level executives.

• Excellent Program Management Skills with the ability to multitask and work in a fast-paced Environment.

• Drive end to end handling of key tasks and activities.

• Resourcefulness and ability to independently find solutions and manage projects.

• Experience in working across different time zones and geographies (preferably USA and India); should have managed calendar and schedules accordingly.

• Proficient in Microsoft Office and experience of working through G Suite.

• Flexibility to work with evolving priorities of the CEO and provide best support all the time. Be flexible to support urgent calendar needs after hours and over the weekend.

• Stable, long-term orientation - track-record of staying with an organization/executive, having grown in the job.

• High service orientation; going beyond to deliver exceptional outcomes.

• Ability to interact with senior client and coordinate with their offices.