Assets Accounting Coordinator

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Starting Pay: $61,738.15 annually, $1,187.27 weekly

General Description:

The Fixed Asset Accounting Coordinator is responsible for maintaining accurate and timely records of the organization’s capital assets. This role supports the full lifecycle of fixed assets from acquisition and capitalization through depreciation, transfers, and disposals. The coordinator ensures compliance with company policies, accounting standards, and internal controls while working closely with departments such as Purchasing, Accounts Payable, Operations, and Finance.

This position plays a key role in month-end close, audit support, and continuous improvement of asset management processes.

Minimum Qualifications:

• Associate’s degree in accounting, finance, or related field, AND
• One (1) year of experience with fixed asset accounting and/or general ledger accounting.
• Bachelor’s degree in accounting, Finance, or related field PREFERRED.
• A comparable amount of education and experience may be substituted for the minimum requirements.
• May be required to successfully complete and pass required skills testing.

Background Screening: This position will require an extensive background investigation.

Essential Functions:

• Review purchase orders, invoices, and supporting documentation to determine proper capitalization in accordance with agency policy, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) standards.
• Record capital asset acquisitions in the fixed asset system, ensuring accurate classifications, useful life assignments, funding source identification, and asset category.
• Coordinate with Purchasing and Accounts Payable to verify completeness and accuracy of asset documentation.
• Perform asset tagging functions, including assigning property numbers and ensuring timely recording prior to placement into service.
• Collaborate with Fleet, IT, and operational divisions regarding fixed assets.
• Maintain and monitor depreciation schedules for all capital asset classes.
• Perform year-end depreciation processing within the fixed asset subledger.
• Review accumulated depreciation balances for accuracy and reasonableness.
• Process and document asset transfers between departments, funds, and/or locations.
• Record reclassifications of assets as necessary.
• Maintain documentation supporting custody and departmental changes.
• Review and process asset disposals and trade-ins.
• Perform monthly reconciliation between the fixed asset subledger and the general ledger.
• Investigate and resolve discrepancies between systems in a timely manner.
• Prepare adjusting journal entries related to capital assets, depreciation, and reclassifications.
• Prepare capital asset roll-forward schedules and support documentation for annual audit.
• Support preparation of financial statement footnotes related to capital assets.
• Maintain documentation to ensure audit readiness and compliance with internal control standards.
• Assist departments with asset inventory verification and documentation requirements.
• Provide guidance to divisions regarding capitalization thresholds, tagging procedures, and asset control policies.
• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County, and local ordinances.
• Performs other duties as assigned.

Status: Civilian

Blood and Viral Pathogen Risk: Minimal Risk

Environmental Conditions:

• General office setting with most duties being performed while sitting at a desk, table, or workstation.
• Must be able to work under stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.
• Must be able to remain available to work when a public emergency or disaster occurs.

Skills and Abilities:

• Proficiency in Excel and financial software applications.
• Strong attention to detail and accuracy in data management.
• Ability to prepare asset roll-forward schedules, depreciation reports, and month-end close journal entries.
• Ability to establish and maintain organized and compliant accounting records.
• Ability to prepare…